Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with Dynotec, Inc.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform various engineering and surveying tasks for all divisions in the department: Mobility Options, Planning and Operation, and Design and Construction. The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor intersection improvements, and other minor rehabilitations and aesthetic improvements as requested. Non-standard plan formats may be used for the simplest projects where there is no apparent benefit from developing standard construction drawings.
The selected consultant shall be readily available to perform such tasks when requested by the City. Services on request and detailed scopes of individual projects will be developed as requested and work will be authorized as individual scopes are developed. The ability to complete projects in a short timeframe will be a critical point in the evaluation process. The consultant shall be expected to work on multiple projects concurrently. The consultant should refer to this description when preparing their proposal for understanding, schedule, and tasks defined.
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the UIRF - General Engineering Services contract. The project was advertised through the City's Vendor Services web site from August 3, 2011, to September 1, 2011. The city received Eleven (11) responses. All Eleven were fully evaluated when the Evaluation Committee met on September 16, 2011.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Dynotec, Inc. Columbus, OH MBE
Prime Engineering & Architecture Columbus, OH FBE
Resource International Columbus, OH FBE
WD Transportation Dublin, OH Majority
Woolpert, Inc. Columbus, OH Majority
Moody Nolan Columbus, OH MBE
MS Consultants, Inc Youngstown, OH Majority
Columbus Engineering Consultants, Inc. Columbus, OH ASN
Shaffer Pomeroy Worthington, OH UNK
URS Corporation. Columbus, OH Majority
Ribway Engineering Group Columbus, OH Majority
Dynotec, Inc. received the highest score by the evaluation committee and will be awarded the UIRF - General Engineering Services contract in an amount up to $500,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Dynotec, Inc. is 311319961 and Expires 5/2/13.
3. FISCAL IMPACT:
Funding for this contract is budgeted and available within the Streets and Highways G.O.Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for the professional services described above at the earliest possible time to provide for project analysis and to have plans available for construction of these projects.
Title
To authorize the Director of Public Service to enter into a professional engineering service contract with Dynotec, Inc. for the UIRF - General Engineering Contract; to authorize the expenditure of up to $500,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to provide professional engineering design services in support of the Capital Improvement program; and
WHEREAS, The Department of Public Service, Office of Support Services solicited Requests for Proposals for the UIRF - General Engineering contract; and
WHEREAS, Dynotec, Inc. submitted the best overall proposals for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to provide funding for project design to have plans available for construction of projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a professional services contract with Dynotec, Inc., 2931 East Dublin Granville Road, Suite 200, Columbus, OH, 43231 for engineering services associated with the Capital Improvement Program.
SECTION 2. That the expenditure of $500,000.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:
project # / project / O.L. 01/03 Codes / OCA Code / amount
440005-100000 / Urban Infrastructure Recovery Fund / 06-6682 / 590050 / $500,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.