Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for various grades of fuels, including ethanol and unleaded fuel (including fuel purchased through MPC Investments LLC: Speedway LLC, SuperFleet) for the Fleet Management Division. A Universal Term Contract, authorized by Ordinance 2280-2012, exists for fuel credit card purchases with MPC Investments LLC (Speedway LLC, SuperFleet). This ordinance also authorizes the Finance and Management Director to issue purchase orders for bulk unleaded fuel with Mansfield Oil Company of Gainesville, Inc. A Universal Term Contract, authorized by Ordinance 0329-2014, exists for bulk unleaded fuel with Mansfield Oil Company of Gainsville, Inc.
MPC Investments LLC (Speedway LLC, SuperFleet). Contract compliance number 27-1287018, expires 09/03/16; Contract FL005403 expires 07/31/2015 ($3,000,000)
Mansfield Oil Company of Gainesville, Inc. Contract compliance number 58-1091383, expires 02/05/2016; Contract FL005796 expires 03/31/2016 ($1,300,000)
These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This legislation authorizes an expenditure of $4,300,000.00 with various vendors to purchase unleaded fuel for City vehicles. The Fleet Management Division spent $5,418,949.29 for unleaded bulk fuel deliveries and credit card services in 2014. This ordinance is contingent on the passage of the 2015 operating budget.
Emergency action is requested to ensure an uninterrupted supply of bulk unleaded, and credit card fuel purchases. This fuel is used by all City vehicles, including Police, Fire and Refuse Collection vehicles.
Title
To authorize and direct the Finance and Management Director to establish purchase orders with various vendors for the provision of unleaded fuel and fuel credit card services; to authorize the expenditure of $4,300,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($4,300,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase ethanol, unleaded bulk fuel, and universal credit card purchases for use by various City department vehicles; and
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bid process for universal credit card purchases with MPC; and
WHEREAS, a Universal Term Contract (UTC), via Ordinance 0329-2014, has been established through the formal competitive bid process for bulk unleaded fuel purchases with Mansfield Oil Company of Gainesville, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division in that it is immediately necessary to issue purchase orders for fuel purchases, to ensure an uninterrupted fuel supply for City vehicles, including Police, Fire, and Refuse Collection Division vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for ethanol and unleaded fuel for the Fleet Management Division with Mansfield Oil Company of Gainesville, Inc., in accordance with the Universal Term Contract FL005796.
SECTION 2. That the Finance and Management Director is hereby authorized to issue purchase orders with MPC Investments LLC (Speedway LLC, SuperFleet) for Universal fuel credit card services, in accordance with the Universal Term Contract FL005403.
SECTION 3. That the expenditure of $4,300,000.00 or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level One: 02
Object Level Three: 2280
Amount: $4,300,000.00
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.