Explanation
1. BACKGROUND
The Department of Public Service, Division of Planning and Operations requires thermoplastic pavement marking materials, glass beads, and sign materials to perform its mission of promoting pedestrian safety and traffic control. These items are available for purchase per the terms and conditions of four existing citywide universal term contracts (UTC's) with four vendors. This ordinance authorizes the purchase of thermoplastic pavement marking materials, glass beads to make the thermoplastic materials reflective, and sign materials to meet the Division of Planning and Operations' anticipated needs for part of 2009 with additional requests later in the year. The current request for these materials is as follows:
Sherwin Williams (total $52,648.20)
Contract / Material / Quantity / Price
FL003989 / 90 mil White Thermoplastic / 132,000 lbs / $52,648.20 Total
Ennis Paints (total $31,110.00)
Contract / Material / Quantity / Price
FL003990 / 40 mil Thin line White Thermoplastic / 34,000 lbs. / $14,960.00 Total
FL003990 / 40 mil Thin line Yellow Thermoplastic / 34,000 lbs. / $16,150.00 Total
Potters Industries (total $6,156.00)
Contract / Material / Quantity / Price
FL004255 / Extrude Beads / 11,400 lbs. / $3,078.00 Total
FL004255 / Thin line Beads / 11,400 lbs. / $3,078.00 Total
J.O.Herbert (total $50,039.20)
Contract / Material / Quantity / Total Price
FL003693 / Type II 48" Sign Brackets / 100 / $8,470.00
FL003693 / Type III 48" Sign Brackets / 130 / $15,665.00
FL003693 / Type II 42" Sign Brackets / 102 / $8,517.00
FL003693 / Type II 54" Sign Brackets / 60 / $5,142.00
FL003693 / Type III 60" Sign Brackets / 44 / $6,063.20
FL003693 / Type III 66" Sign Brackets / 44 / $6,182.00
Total $139,953.40
2. FISCAL IMPACT
Funding for these purchases is available within the Streets and Highways G.O. Bonds Fund due to cancellation of encumbrances from completed projects.
3. CONTRACT COMPLIANCE
Sherwin Williams' contract compliance number is 340526850 and it expires 8/19/10
Ennis Paints contract compliance number is 752657523 and it expires 4/1/11
Potters Industries contract compliance number is 221933307 and it expires 6/3/11
J.O.Herbert contract compliance number is 540938754 and it expires 4/8/11
4. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of thermoplastic pavement marking materials, glass beads and sign materials to promote pedestrian safety and traffic control.
Title
To authorize the Director of Finance and Management to establish purchase orders for the purchase of thermoplastic pavement marking materials, glass beads and sign materials for the Division of Planning and Operations per the terms and conditions of four existing citywide universal term contracts with four vendors; to authorize the expenditure of $139,953.40 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($139,953.40)
Body
WHEREAS, the Division of Planning and Operations requires thermoplastic pavement marking materials, glass beads, and sign materials to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, these items can be purchased per the terms and conditions of four existing citywide universal term contracts that were established by the Purchasing Office with four different vendors; and
WHEREAS, this ordinance authorizes the purchase of the Division of Planning and Operations anticipated needs for these commodities for part of 2009; and
WHEREAS, additional quantities will be requested at a later date to meet the Division's needs for the remainder of the year; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase thermoplastic pavement marking materials, glass beads and sign materials to assure their timely availability for original installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders per the terms and conditions of existing citywide contracts for the purchase of thermoplastic pavement marking materials, glass beads and sign materials:
Project 540013 - Permanent Pavement Markings
Sherwin Williams (total $52,648.20)
Contract / Material / Quantity / Price
FL003989 / 90 mil White Thermoplastic / 132,000 lbs / $52,648.20 Total
Ennis Paints (total $31,110.00)
Contract / Material / Quantity / Price
FL003990 / 40 mil Thin line White Thermoplastic / 34,000 lbs. / $14,960.00 Total
FL003990 / 40 mil Thin line Yellow Thermoplastic / 34,000 lbs. / $16,150.00 Total
Potters Industries (total $6,156.00)
Contract / Material / Quantity / Price
FL004255 / Extrude Beads / 11,400 lbs. / $3,078.00 Total
FL004255 / Thin line Beads / 11,400 lbs. / $3,078.00 Total
Project 540008 - Sign Upgrades
J.O.Herbert (total $50,039.20)
Contract / Material / Quantity / Total Price
FL003693 / Type II 48" Sign Brackets / 100 / $8,470.00
FL003693 / Type III 48" Sign Brackets / 130 / $15,665.00
FL003693 / Type II 42" Sign Brackets / 102 / $8,517.00
FL003693 / Type II 54" Sign Brackets / 60 / $5,142.00
FL003693 / Type III 60" Sign Brackets / 44 / $6,063.20
FL003693 / Type III 66" Sign Brackets / 44 / $6,182.00
Total $139,953.40
Section 2. That the expenditure of $139,953.40 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the Streets and Highways G.O. Bonds Fund, Department No. 59-11, Division of Planning and Operations as follows:
Project / Project Name / O.L. 01-03 Codes / OCA / Amount
540013 / Permanent Pavement Markings / 06-6621 / 591147 / $89,914.20
540008 / Sign Upgrades / 06-6621 / 540008 / $50,039.20
Section 3. That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Sherwin Williams, Ennis Paints, Potters Industries, and J.O. Herbert.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.