Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract for the purchase of panduit equipment for the City of Columbus Data Center, on behalf of the Department of Technology.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004266). Three (3) bids were received and opened on March 1, 2012. These bids were evaluated and awards were recommended to the lowest, responsive, responsible and best bidder: Graybar Electric Company, Inc.
Bidders/Vendor(s):
1. Graybar Electric Company Inc.; CC#: 13-0794380; Bid Amount: $66,395.50
2. Echo 24 Inc.; CC#: 31-1253698; Bid Amount: $66,430.93
3. Anixter, Inc.; CC#: 36-2361285; Bid Amount: $72,063.57
EMERGENCY:
Emergency legislation is requested to maintain ongoing and uninterrupted services; and to continue with services that are necessary to support daily operation activities.
FISCAL IMPACT:
Funding in the amount of $66,395.50 is budgeted and available in the Department of Technology, Information Services Division, Capital Improvement Bond Fund for this purchase.
CONTRACT COMPLIANCE:
Vendor Name: Graybar Electric Company Inc. CC#/F.I.D#: 13-0794380 Expiration Date: 07/08/2012
Title
To authorize the Director of the Finance and Management to enter into a contract for the purchase of panduit equipment for the City of Columbus Data Center with Graybar Electric Co., Inc., for the Department of Technology; and to authorize the expenditure of $66,395.50 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($66,395.50)
Body
WHEREAS, the Department of Technology has an immediate need for panduit equipment for the City's Data Center; and
WHEREAS, the Purchasing Office advertised and solicited formal bids for panduit equipment (SA004266) opened on March 1, 2012; and
WHEREAS, one contract award was recommended based upon the lowest, responsive, responsible and best bids received; and
WHEREAS, an emergency exists in the usual daily operation of the City in that there is an immediate need to authorize the Director of Finance and Management to enter into a contract with Graybar Electric Company, Inc., for the purchase of panduit equipment for the Department of Technology, to avoid service interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract with Graybar Electric Company, Inc., for the purchase of panduit equipment, for the Department of Technology, in accordance with Solicitation No. SA004266 with Graybar Electric Co., Inc., in the amount of $66,395.50.
SECTION 2. That the expenditure of $66,395.50 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Capital Improvement Bond Fund, is hereby authorized as follows:
Div.: 47-02|Fund: 514|Subfund: 002|Project Name: Disaster Recovery Phase II| Project No.: 470037-100000 (carryover)| Project OCA: 470037| Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $66,395.50
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.