Explanation
BACKGROUND:
The City of Columbus, Department of Public Safety, Division of Support Services, has been awarded Sub-recipient Grant funds by the Franklin County Emergency Management Agency, which is part of the 2003 Homeland Security Grant Program.
A. Need: The Department of Public Safety has a need to replace the "6 GHz Microwave Radio System".
B. Bid Information: The Purchasing Section of the Department of Finance advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a). Bid SA001209JY. There were two bids.
Harris Corporation $799,568
ALCATEL $841,610
Harris Corporation was the lowest and best bid.
C. Contract Compliance: Harris Corporation Contract Compliance #34-0276860.
D. Emergency Designation: Emergency designation is requested due to the Franklin County Emergency Management Agency's Grant Award end date is September 30, 2004; a copy of a purchase order must be received by September 30, 2004, or funds cannot be used.
FISCAL IMPACT: The Division of Support Services, has been awarded Sub-recipient Grant Funds by the Franklin County Emergency Management Agency from the fiscal year 2003 Homeland Security Grant Program therefore, there will be no impact to the general fund. One hundred percent of the total of this ordinance represents grant funds received from The Franklin County Emergency Management Agency.
Title
To authorize and direct the Director of Finance to establish a purchase order for the replacement of the "6 GHz Microwave Radio System", to authorize the expenditure of $799,568 from the Grant Fund and to declare an emergency. (799,568.00).
Body
WHEREAS, The City of Columbus, Department of Public Safety, Division of Support Services operates a sixth site 800 MHz trunked simulcast radio system. The radio system was installed and provided by Motorola, Inc., in 1992. This system is used to provide public safety communications for the City of Columbus Police and Fire Divisions, Franklin County Sheriff, as well as other city and county agencies. The current microwave system interconnects the 800 MHz radio system; and,
WHEREAS, the Division of Support Services has a need to replace the "6 GHz Microwave Radio System"; and,
WHEREAS, Harris Corporation/Microwave Communications Division was the lowest and best bid; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to secure documentation of purchase, in order to meet the timeline of September 30, 2004 to spend the funds made available from the Franklin County Emergency Management Agency grant appropriation funds for the replacement of the "6 GHz Microwave Radio System".
Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance be and hereby authorized to establish a purchase order with Harris Corporation for the replacement of the "6 GHz Microwave Radio System".
Section 2. That this agreement is made in accordance with the provisions of 329.06(a) of the Columbus City Code.
Section 3. That for the purpose stated in Section 1 hereof, the expenditure of $799,568 or so much thereof as may be needed, is hereby authorized from:
DIVISION FUND OBJ LEVEL 3 OCA CODE GRANT # AMOUNT
3002 220 6646 323002 323002 $799,568
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.