Explanation
BACKGROUND: This ordinance authorizes a planned modification of Contract EL-006954, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water.
Amount of additional funds to be expended: $60,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting and distribution facilities. Additional funds are necessary due to the division's need for this service increasing with the growth of its distrubtion and street lighting facilities. This modification provides funding for services needed through the first year of the existing contract .
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 20, 2006, SA002255. The contract provides for services from April 1, 2007 through March 31, 2009. There is no change in the scope of work.
How cost of modification was determined: The cost is based upon the estimated needs for the remainder of the first year of the contract at the rates in the existing contract.
Contract Compliance Number: 231277550, expires 02/01/2009
Emergency action is requested so that this service may continue without interruption and invoices may be paid in accordance with contract terms.
FISCAL IMPACT: $215,000 was budgeted in the 2007 Electricity Operating Fund for this expenditure. The additional funds required will be absorbed within the current budget due to reduced expenditures for other items in Object Level One: 03. $238,566 was spent in 2005 and $218,361 was spent in 2006 for this service.
Title
To authorize the Director of Public Utilities to enter into a planned modification of an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water; to authorize the expenditure of $60,000.00 from the Division of Electricity Operating Fund; and to declare an emergency. ($60,000.00)
Body
WHEREAS, power line clearance services are required by the Division of Power and Water for maintenance of distribution and street lighting circuits; and
WHEREAS, Contract Number EL006954, with Asplundh Tree Expert Company, was authorized by Ordinance Number 0175-2007, passed April 2, 2007, for power line clearance services from April 1, 2007 through March 31, 2009; and
WHEREAS, due to the growth of the division's distribution and street lighting system, an increased demand for power line clearance services has made it necessary to modify the existing contract to increase the funding for said services; and
WHEREAS, emergency action is necessary to prevent interruption of this service that is critical to the daily operation of the division; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, of the Department of Public Utilities, in that it is immediately necessary to increase funding for power line clearance services for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a planned modification of Contract Number EL006954 with Asplundh Tree Expert Co. for power line clearance services, in the amount of $60,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $60,000.00, or so much thereof as may be needed, is hereby authorized from the Electricity Operating Fund 550, Division No. 60-07, OCA 606764, Object Level Three 3375.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.