Explanation
BACKGROUND
Need: The Division of Police needs to purchase customization of their records management system from CrisNET, Inc. The Division of Police will use this customization to create a LEADS interface, create an electronic Crime Lab management system, create an electronic accident report with diagramming and create an electronic arrest report. This purchase will improve the overall effectiveness and efficiency of Division personnel.
Bid Information: CrisNET is the developer/vendor for the Division of Police's current records management system. CrisNET has a current contract for software support and maintenance with the City of Columbus. They are the only company that can customize this records management system and the purchase price of the customization is:
Electronic Accident report with Diagramming $95,533
Crime Lab Management System $60,000
LEADS interface $37,000
Arrest Report $22,000
Total $214,533
Contract Compliance No. 54-1210813
Emergency Designation: Emergency legislation is requested because of a grant deadline of the middle of May 2004.
FISCAL IMPACT:
Since this purchase will be made with funds from the 2003 Local Law Enforcement Block Grant and a VAWA Grant, there will be no immediate effect on the financial status of the General Fund.
Title
To authorize and direct the Finance Director to enter into agreement for the purchase of software customization from CrisNET, Inc., for the Division of Police, to authorize the expenditure of $214,533.00 from the 2003 Local Law Enforcement Block Grant Fund and VAWA Grant; and to declare an emergency. ($214,533.00)
Body
WHEREAS, CrisNET, Inc. has a current contract with the City for software support and maintenance; and
WHEREAS, there is a need to purchase this software customization to improve the overall effectiveness and efficiency of Division personnel; and
WHEREAS, cost for this purchase was negotiated by CrisNET, Inc. and Division of Police personnel; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of the software customization from CrisNET, Inc. for the immediate preservation of the public peace, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Finance Director be and is hereby authorized and directed to enter into agreement with CrisNET, Inc. for the purchase of software customization, for the Division of Police.
Section 2. That the expenditure of $214,533.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FUND OBJ LEV 1 OBJ LEV 3 OCA AMOUNT
30-03 220 02 2224 334022 64,533.00
30-03 222 03 3336 338008 150,000.00
Section 3. Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.