Explanation
Background:
This ordinance will authorize the appropriation and transfer of funds within the Recreation and Parks Permanent Improvement Fund, will authorize the Director of Finance to establish a purchase order with Signature Fencing Systems, LLC, and will authorize an expenditure for sports fencing for athletic facility improvements.
Three (3) bids were received to bid solicitation number SA001113 on May 6, 2004, as follows:
Sport Supply $86,533.76
Sportsmaster $75,550.40
Signature Fencing Systems $56,672.00
The Federal ID Number for Signature Fencing Systems, LLC is #13-4049080.
This ordinance is submitted as an emergency to have funding available so project can be completed prior to the NSA Softball Tournament taking place July 25 - August 1, 2004.
Fiscal Impact:
$38,000.00 is required and budgeted from the Recreation and Parks Permanent Improvement Fund to meet the financial obligation of this expenditure.
$18,672.00 is required and budgeted from the Recreation and Parks Operating Fund to meet the financial obligation of this expenditure.
Title
To authorize the appropriation and transfer within the Recreation and Parks Permanent Improvement Fund, to authorize the Director of Finance to establish a purchase order with Signature Fencing Systems, LLC, and to authorize the expenditure for sports fencing for athletic facility improvements. ($56,672.00)
Body
WHEREAS, the Purchasing Office received bids on May 6, 2004, to obtain sports fencing for athletic facilities for the Recreation and Parks Department; and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of the bid solicitation on file in the Purchasing Office; and
WHEREAS, unallocated funds are available in the Recreation and Parks Permanent Improvement Fund and will be used for sports fencing for athletic facility improvements; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer funds and to establish a purchase order so project can be completed prior to the NSA Softball Tournament being held July 25 - August 1, 2004; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the amount of $14,117.91 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
Fund Type Dept. Fund Proj. No. Object Level 3 OCA Code Amount
Capital Proj. 51-01 747 747999 5501 900747 $14,117.19
SECTION 2. That the transfer of $14,117.19 within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds for sports fencing for facility improvements as follows:
FROM:
Fund No. Dept. No. Proj. No. Proj. Name Object Level 3 OCA Code Amount
747 51-01 747999 Unallocated 5501 900747 $14,117.19
Balance
TO:
Fund No. Dept. No. Proj. No. Proj. Name Object Level 3 OCA Code Amount
747 51-01 510035 Facility 6620 640862 $14,117.19
Improvements
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 4. That the Director of Finance be and he is hereby authorized and directed to enter into a purchase order with Signature Fencing Systems, LLC for sports fencing for athletic facilities for the Recreation and Parks Department, in accordance with specifications on file in the Purchasing Office.
Section 5. That the expenditure of $56,672.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund: Facility Improvements and the Recreation and Parks Operating Fund, as follows, to pay the cost thereof.
Fund Type Division Fund Project No. Object Level 3 OCA Code Amount
Permanent 51-01 747 510035 6620 640862 $38,000.00
Improvement
Operating 51-01 285 510035 6620 512228 $18,672.00
$56,672.00
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.