Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division for preventive maintenance and service for various chillers under the purview of the Facilities Management Division.
Preventive maintenance and service on chillers will be performed at the I-71 Complex located at 757 Carolyn Avenue, Police Academy at 100 Hague Avenue, Fire Training Academy at 3639 Parsons Avenue, Police Shooting Range at 2609 McKinley Avenue, Health Department at 240 Parsons Avenue, Beacon Building at 50 West Gay Street, 109 Front Street, City Hall at 90 West Broad Street, Central Safety Building at 120 Marconi Boulevard, and 77 North Front Street.
Formal bids were solicited and seven companies submitted bids as follows (0 FBE, 0 MBE):
Mid Ohio Air Conditioning $44,005.00
Trane $46,090.00
General Temperature Controls $48,000.00
Johnson Controls $54,727.20
Kirk Williams $60,115.00
American Mechanical $74,760.00
Air Force One $98,980.00
The Facilities Management Division recommends the bid award be made to the most responsive and responsible bidder, Mid Ohio Air Conditioning.
Emergency action is requested so that is requested to ensure chiller maintenance is uninterrupted, thereby ensuring air conditioning to these important buildings during the upcoming summer months.
Mid Ohio Air Conditioning Contract Compliance No. 31-0732219, expiration date February 21, 2015.
Fiscal Impact: The total cost of this contract is $44,005.00, plus $5,995.00 to establish a fixed contingency, will be $50,000.00. The Facilities Management Division budgeted $92,000.00 in the 2013 General Fund for this expense.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division; to authorize the expenditure of $50,000.00 from the General Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary and prudent for the Facilities Management Division to enter into a contract for preventive maintenance and service for various chillers under the purview of the Facilities Management Division; and
WHEREAS, the contract was formally bid and seven companies submitted bids; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division, ensuring that air conditioning equipment is correctly operating during summer months, thereby preserving the public health, peace property, safety, and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $50,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $50,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.