Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various city agencies to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement for the replacement of desktop computers, computer-related products and equipment. The desktop computers and computer-related products being replaced, used for the operation of applications that are vital to the daily operations of the City of Columbus, are outdated and/or obsolete. Replacement of these computers is crucial for continued efficiency so that the City of Columbus can access applications critical to daily operations.
These purchases will be made from the following pre-established purchase agreements:
• PA005822-Brown Enterprise Solutions, LLC, Expires 4-30-2024
• PA005823-Law and Order Technology, LLC, Expires 4-30-2024
This ordinance also authorizes the appropriation of $2,000,000.00 to the Department of Technology, Information Services Division, from the unappropriated cash balance of the Information Services Operating Fund. Finally, this ordinance authorizes the expenditure of $2,673,000.00 from the Department of Technology, Information Services Operating Fund.
FISCAL IMPACT
Funds are budgeted and available in the above-stated Operating Fund, pending the above-described appropriation of $2,000,000.00.
CONTRACT COMPLIANCE
Brown Enterprise Solutions, LLC
Vendor # - 010668
CC # - 90-0353698, Expires 12/31/2023
Law and Order Technology, LLC
Vendor # - 040906
CC # - 87-3887269, Expires 2/14/2024
Title
To appropriate $2,000,000.00 to the Department of Technology, Information Services Division, from the unappropriated cash balance of the Information Services Operating Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement for the purchase of new and replacement desktop computers and associated equipment from two pre-established purchase agreements with Brown Enterprise Solutions, LLC and Law and Order Technology, LLC; and to authorize the expenditure of $2,673,000.00 from the Department of Technology Operating Fund for the above-stated purpose. ($2,673,000.00)
Body
WHEREAS, the desktop computers and computer related products used by various agencies within the City of Columbus are in need of replacement to mitigate computer related performance problems; and
WHEREAS, Purchase agreements PA005822 with Brown Enterprise Solutions, LLC and PA005823 with Law and Order Technology, LLC were established to facilitate the purchase of replacement desktop computers and computer related products on behalf of the Department of Technology and various city agencies; and
WHEREAS, $2,000,000.00 is available for appropriation in the unappropriated cash balance of the Information Services Operating Fund; and
WHEREAS, $673,000.00 is budgeted and available in the Information Services Operating Fund for the purchase of replacement desktop computers and related products on behalf of other (non-general fund) agencies; and
WHEREAS, to enable the purchases described in this ordinance, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate purchase agreement for the purchase of replacement desktop computers and equipment; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $2,000.000.00 be and is hereby appropriated to the Department of Technology, Information Services Operating Fund from the unappropriated cash balance of the Information Services Operating Fund for the purpose stated in this ordinance and as provided in the attachment to this ordinance (see 0904-2023EXP).
SECTION 2. That the Finance and Management Director, on behalf of the Department of Technology and various city agencies, be and is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate, previously established purchase agreements with Brown Enterprise Solutions, LLC and Law and Order Technology, LLC, for the purchase of replacement desktop computers and related products.
SECTION 3. That the total expenditure of $2,673,000.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (see 0904-2023EXP)
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.