Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Decker Construction Co. for the construction of the Pedestrian Safety Improvements -Town Street Curb Extensions at Avondale and Hawkes Avenues project and to establish funding for contract administartion and inspection.
The Pedestrian Safety Improvements - Town Street Curb Extensions at Avondale and Hawkes Avenue consists of constructing curb extensions and brick crosswalks at the intersections of Town Street and Hawkes Avenue and Town Street and Avondale Avenue. Work includes storm sewer, curbs, sidewalks, brick, and asphalt pavement.
The estimated Notice to Proceed date is June 13, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on March 19, 2013, (4 majority) and tabulated on March 21, 2013, as follows:
Company Name Bid Amt
Decker Construction Co. $446,700.93
Columbus Asphalt Paving, Inc. $507,881.39
Complete General Construction Co. $608,109.54
Shelly and Sands $654,085.36
Award is to be made to Decker Construction Co. as the lowest, responsive, responsible and best bidder.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Co. .
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Co. is 310983557 and expires 2/3/14.
3. FISCAL IMPACT
There are multiple sources of funding for this project. The Department of Public Service has received an ODOT grant for this project in the amount of $399,000.00. The Department of Public Service funding, in the amount of $92,371.02 is available within the Streets and Highways G.O. Bonds Fund. The Department of Public Service funding will be transferred to the Federal/State Highway Engineering Fund, and the full amount, $491,371.02 for construction and inspection, will be appropriated and expended within The Federal/State Highway Engineering Fund.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the sidewalks and improved access to be available to the public for the highest provision of pedestrian safety.
Title
To amend the 2013 Capital Improvement Budget, to authorize the City Auditor to transfer cash and appropriation between projects and object levels within the Streets & Highways Bond Fund; to authorize the City Auditor to transfer cash between the Streets & Highways Bond Funds and the Federal/State Highway Engineering Fund; to authorize the City Auditor to appropriate $491,371.02 within the Federal/State Engineering Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Co., and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Town Street Curb Extensions at Avondale and Hawkes Avenue project; to authorize the expenditure of $491,371.02 within the Federal/State Highway Engineering Fund for the Division of Mobility Options; and to declare an emergency. ($491,371.02)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Pedestrian Safety Improvements -Town Street Curb Extensions at Avondale and Hawkes Avenues project; and
WHEREAS, this project consists of constructing curb extensions and brick crosswalks at the intersections of Town Street and Hawkes Avenue and Town Street and Avondale Avenue. Work includes storm sewer, curbs, sidewalks, brick, and asphalt pavement; and
WHEREAS, the Department of Public Service has received an Ohio Department of Transportation grant for this project in the amount of $399,000; and
WHEREAS, the Department of Public Service funding, in the amount of $92,371.02 is available within the Streets and Highways G.O. Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the sidewalks and improved access planned in this project to provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget authorized by ordinance 0645-2013 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590105-100066 / Ped. Safety Imp - Ferris Ave. Sidewalks (Voted Carryover) / $430,000 / ($42,372) / $387,628
704 / 590105-100050 / Ped. Safety Imp - Town Street Curb Ext.-Avondale & Hawkes / (Voted Carryover) / $50,000 / $42,372 / $92,372
SECTION 2. That the transfer of cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Mobility Options be authorized as follows:
Transfer from:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-10 / 704 / 590105-100066 / Ped. Safety Imp - Ferris Ave. Sidewalks / 06-6600 / 740566 / $42,372.02
Transfer to:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-10 / 704 / 590105-100050 / Ped. Safety Imp - Town Street Curb Ext.-Avondale & Hawkes / 06-6600 / 740550 / $42,372.02
SECTION 3. That the transfer of cash and appropriation between object levels within the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Mobility Options be authorized as follows:
Transfer from:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-10 / 704 / 590105-100050 / Ped. Safety Imp - Town Street Curb Ext.-Avondale & Hawkes / 06-6600 / 740550 / $92,372.02
Transfer to:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-10 / 704 / 590105-100050 / Ped. Safety Imp - Town Street Curb Ext.-Avondale & Hawkes / 10-5501 / 740550 / $92,372.02
SECTION 4. That the transfer of cash between the Streets and Highways G.O. Bonds Fund, No. 704 and the Federal/State Highway Engineering Fund, No. 765, for the Division of Mobility Options be authorized as follows:
Transfer from:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-10 / 704 / 590105-100050 / Ped. Safety Imp - Town Street Curb Ext.-Avondale & Hawkes / 10-5501 / 740550 / $92,372.02
Transfer to:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-10 / 765 / 591304-100000 / Town St Curb Extension PID 88506 / 80-0886 / 591304 / $92,372.02
SECTION 5. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2013, the sum of $491,371.02 is appropriated for the Department of Public Service, Division of Mobility Options, as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-10 / 765 / 591304-100000 / Town St Curb Extension PID 88506 / 06-6600 / 591304 / $491,371.02
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Co., 3040 McKinley Avenue, Columbus, Ohio 43204 for the construction of the Pedestrian Safety Improvements -Town Street Curb Extensions at Avondale and Hawkes Avenues project in the amount of $446,700.93 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $44,670.09.
SECTION 7. That for the purpose of paying the cost of the contract and inspection, the sum of $491,371.02 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765, for the Division of Mobility Options, Dept.-Div. 59-10, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591304-100000 / Town St Curb Extension PID 88506 / 06-6631 / 591304 / $446,700.93
765 / 591304-100000 / Town St Curb Extension PID 88506 / 06-6682 / 591304 / $44,670.09
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.