Explanation
Background: This legislation authorizes and directs the Finance Director to issue several purchase orders for credit card fuel purchases, bulk fuel deliveries and vehicle parts, supplies and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: This legislation is for $2,480,000.00, which is a budgeted expenditure either through the first six months of the current year or the particular contract expiration date, whichever is appropriate. Expenditures for like items and time frames were $2,711,611.00 in 2003 and $3,214,378.00 in 2002.
Emergency action is requested in order to ensure an uninterrupted purchase of credit card fuel, bulk fuel deliveries and vehicle parts, supplies, and accessories as well as the payment of invoices to the various vendors.
Title
To authorize and direct the Finance Director to issue purchase orders for credit card and bulk fuel, vehicle parts, supplies and accessories for the Fleet Management Division, to authorize and direct the expenditure of $2,480,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($2,480,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase bulk fuel and vehicle parts, supplies and accessories to repair motor vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders for bulk fuel and vehicle parts, supplies and accessories,to ensure uninterrupted service to the City's fleet of vehicles thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
State Bid OT919199-E
WD Tire Warehouse
CC# 311138036 expires 11/2/04
Tires
Object Level Three 2282
Contract expires - 9/30/06
Wingfoot Commercial Tire - FL001536
CC# 311735402 expires 6/14/04
Tires
Object Level Three 2282
Contract Expires 9/30/2006
BP Products - County ITB# B98-56
CC# 362440313 expires 02/14/05
Gasoline
Object Level Three 2280
Contract expires - 12/31/04
BP Products - County ITB# B98-56
CC# 362440313 expires 02/14/05
Diesel Fuel
Object Level Three 2286
Contract expires 12/31/2004
Schodorf Truck - SA00312GRW
CC# 314416487 expires 2/14/05
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/04
ADW - FL001344RW
CC# 311145093 expires 11/29/04
Standard Automotive Parts
Object Level Three 2284
Contract expires - 9/30/05
Napa - SA000458GRW
CC# 580254510 expires 1/25/05
Standard Automotive Parts
Object Level Three 2284
Contract expires - 9/30/05
US Bank Voyager - FL001215
CC# 760476053 expires 02/15/05
Credit Card gasoline
Object Level Three 2280
Contract expires - 7/31/05
Dick Masheter Ford - FL001177
CC# 310729896 expires 3/22/05
Standard Automotive Parts
Object Level Three 2284
Contract expires - 3/31/2004
Section 2. That the sum of $2,480,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2280 $1,180,000.00
2282 $ 185,000.00
2284 $ 410,000.00
2286 $ 705,000.00
Total $2,480,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.