Explanation
BACKGROUND:
The Department of Technology, on behalf of the Divisions of Building Services, has a need to modify and extend an existing application agreement (EL006387) with Accela, Inc. This extension, as mutually agreed by the City of Columbus and Accela, will be for an additional twelve months, through December 31, 2010, as a no cost modification. This contract modification and extension is needed to complete work and deliverables in progress under Phase II, with Accela Inc., the owner of the programming code embedded within the software application utilized by the City. Of which Phase II consist of finalizing the Memorandum of Understanding (MOU) reports and implementation of the Accela Citizen Access Payment Engine. The MOU reports are designed to provide the local building industry the status of application intake and processing timeframes, while the Payment Engine will allow the general public to apply for certain types of permits on-line and to also schedule inspections. Also, the original contract was legislated and approved through Ordinance #1323-2006, passed by City Council on July 24, 2006, and modified through EL007472 in 2007 and EL009352 in 2009, in accordance with terms and conditions established with Accela, Inc. that provided language that allows the Department of Technology to modify and extend the contract.
Previous passed ordinances authorized the Director of the Department of Technology to modify a contract on behalf of Building Services and Neighborhood Services. However, passage of ordinance #0359-2009 (passed April 6, 2009), and ordinance #0313-2009, authorized the consolidation of Neighborhood Services into Building Services, along with transfer of funding, thus no longer the need for naming two separate Divisions.
EMERGENCY: Emergency designation is requested as to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Technology.
FISCAL IMPACT: There is no fiscal impact associated with this legislation.
CONTRACT COMPLIANCE:
Accela Inc., 942767678 Expiration Date: 3/5/2010
Title
To authorize the Director of the Department of Technology, on behalf of the Division of Building Services, to modify and extend an existing agreement, with Accela, Inc. to continue with upgrades and enhancements to a computer system; and to declare an emergency. ($0.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf of the Divisions of Building Services, to modify and extend an existing agreement (EL006387) through December 31, 2010, as a no cost modification mutually agreed by the City of Columbus and Accela, Inc, utilizing the terms and conditions established in the original agreement, with Accela, Inc, the owner of the programming code embedded within software application utilized by the City, and
WHEREAS, this contract modification is needed to continue the provisions for services between the City of Columbus and Accela, Inc. to allow for the continuation of enhancing and updating the existing computer system, and
WHEREAS, existing contract (EL006387) was originally legislated and approved through Ordinance #1323-2006, passed by City Council on July 24, 2006, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to extend a contract with Accela, Inc., to continue with enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track various activities of City departments, and divisions; and to avoid any interruption in the performance of services that are necessary; for the preservation of the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to modify and extend an existing contract (EL006387), for an additional twelve months through December 31, 2010, in accordance with the terms and conditions established in the original agreement, with Accela, Inc., for the purpose of enhancing and updating the existing computer system and application. This modification is a no cost modification ($0.00)
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.