Explanation
Background:
Bids were received by the Recreation and Parks Department on July 3, 2012 for the Street Tree Installation Fall 2012 Project as follows:
Status Base Bid Amount
Builderscape MAJ $365,089
Greenscape MAJ $395,697
The work for which proposals were invited consists of the installation of street trees in Planning Areas 2, 3, 4, 5, 6, 7, 8, 13, and 18 as part of the Mayor's Green Initiative.
Principal Parties:
Builderscape, Inc.
Ronald Matthews (Contact)
7500 Industrial Parkway
Plain City, OH 43064
614-889-2533 (Phone)
200537419 (Contract Compliance) exp. 05/20/13
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to prepare for and maintain tree planting schedule.
Financial Impact:
Contingent on July 10 Bond Sale.
($400,000.00)
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Street Tree Installation Fall 2012 Project; to authorize the expenditure of $365,089.00 and a contingency of $34,911.00 for a total of $400,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on July 3, 2012 for the Street Tree Installation Fall 2012 Project, and the contract will be awarded to Builderscape, Inc. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract to maintain the Street Tree Installating Fall 2012 Project schedule thereby preserving the public health, safety and welfare; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Builderscape, Inc. for the Street Tree Installation Fall 2012 Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $400,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Contingent on July 10th bond Sale
Recreation and Parks Voted Bond Fund 702
Project #510039-100001 (Street Trees)
OCA#723901
Object Level 3# 6621
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.