Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with Decade Software Company, LLC for annual software maintenance and support services for the EnvisionConnect system utilized by the Environmental Health unit. The original contract (EL000490) was established by the Health Department in 2000 and provided language that allows for annual renewals. The agreement was most recently renewed by authority of ordinance 0805-2013, passed April 15, 2013, through purchase order EL014435; and subsequently modified by authority of ordinance 2442-2013, passed November 18, 2013, through purchase order EL015105. This contract will provide service from July 1, 2014 to June 30, 2015 at a cost of $94,317.00.
The EnvisionConnect system provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit. Services provided by Decade under this contract renewal include telephone support services, software maintenance, update training, upgrades and enhancements, and application hosting services. Without this service, the Columbus Public Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State of Ohio.
Decade Software Company, LLC is the sole provider of maintenance and support for EnvisionConnect software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT:
In 2012 and 2013, $78,300.00 and $90,144.00 were legislated respectively each year for annual software license, hosting and support service fees for the EnvisionConnect with Decade Software Company, LLC. The cost for the 2014 is $94,317.00. This expenditure is budgeted and available within the Department of Technology, Internal Service Fund. The contract aggregate total including this renewal is $1,078,311.00.
CONTRACT COMPLIANCE:
Vendor: Decade Software Company LLC CC#: 77 - 0564825 Expiration Date: 03/28/2016
Title
To authorize the Director of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with Decade Software Company, LLC for annual software maintenance and support services for the EnvisionConnect system utilized by the Environmental Health unit; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $94,317.00 from the Department of Technology, Internal Service Fund. ($94,317.00)
Body
WHEREAS, the Director of the Department of Technology, on behalf of the Columbus Public Health Department, be and is hereby authorized to enter into a contract with Decade Software Company, LLC for annual software maintenance and support services for the EnvisionConnect system utilized by the Environmental Health unit; and
WHEREAS, the original contract (EL000490) was established by the Health Department in 2000 and provided language that allows for annual renewals. The agreement was most recently renewed by authority of ordinance 0805-2013, passed April 15, 2013, through purchase order EL014435; and subsequently modified by authority of ordinance 2442-2013, passed November 18, 2013, through purchase order EL015105. This contract will provide service from July 1, 2014 to June 30, 2015 at a cost of $94,317.00; and
WHEREAS, the EnvisionConnect system provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit; and
WHEREAS, services provided by Decade under this contract include telephone support services, software maintenance, update training, upgrades and enhancements, and application hosting services. Without this service, the Columbus Public Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State of Ohio; and
WHEREAS, this agreement is in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, there is a need for the City of Columbus, Department of Technology on behalf of the Columbus Public Health Department, to enter into a contract agreement with Decade Software Company, LLC, for annual software maintenance and support services for the EnvisionConnect system utilized by the Health Environmental unit, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Columbus Public Health Department, be and is hereby authorized to enter into a contract with Decade Software Company, LLC for annual software maintenance and support services for the EnvisionConnect system utilized by the Environmental Health unit. The coverage term period for this contract will provide service from July 1, 2014 to June 30, 2015 at a cost of $94,317.00.
SECTION 2: That the expenditure of $94,317.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $94,317.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.