Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to obtain Flygt Pump Parts and Services with Xylem Water Solutions USA Inc., CC#008147 expires 2/2/2024. This contract provides for Flygt Pump and Mixer Parts that are used for maintenance and repair of Flygt systems managed by the wastewater treatment plants and wastewater systems managed by the Division of Sewerage and Drainage. This modification is necessary to ensure a contract is available so that Flygt pump parts and services can be purchased to maintain the systems. The contract, PO254149 was established in accordance with a Sole Source contract and will expire on November 30, 2023.
No additional funds are necessary to modify the option contract as requested. There is no change in the type of products being procured. The original contract was negotiated (sole source). The original terms and conditions will remain in effect.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency because Flygt Pump Parts and Services need to be readily available to maintain and repair flygt parts in the wastewater treatment plants and wastewater systems, and the current contract expires November 30, 2023.
FISCAL IMPACT: No funding is required to modify the option contract. Department of Public Utilities, Division of Sewerage and Drainage must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify and extend the contract for the option to purchase Flygt Pump Parts and Services with Xylem Water Solutions USA Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Flygt Pump Parts and Services for use by Department of Public Utilities, Division of Sewerage and Drainage; and,
WHEREAS, it is necessary to modify and extend the existing Universal Term Contract with Xylem Water Solutions USA Inc., through and including November 30, 2024; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a Universal Term Contract with Xylem Water Solutions USA, Inc. for the option to obtain Flygt Pump Parts and Services needed to maintain Flygt systems in wastewater treatment plants and wastewater systems, to ensure the parts and services are readily available, and to modify the contract before the current expiration date of November 30, 2023, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract for option to obtain Flygt Pump Parts and Services with Xylem Water Solutions USA Inc
SECTION 2. That this modification is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.