Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a service contract with K.N.S. Services, Inc. for the Hap Cremean Water Plant Miscellaneous Improvements (Camera System) project, CIP #690286-100000, in an amount of up to $410,000.00.
This contract will replace cameras at the Hap Cremean Water Plant (HCWP). Work will include: providing goods and services to remove existing cameras and cabling; installation of new cameras, cabling, and related appurtenances; and commissioning services.
The planning area “35” Northland
1.1 Contract Amount
The contract amount is $410,000.00, which includes a contingency amount of $35,935.20, to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Quote Amount $374,064.80
Contingency $35,935.20
CONTRACT TOTAL $410,000.00
1.2 Timeline
It is anticipated that the NTP will be issued in September 2024 and work will be completed by January 31, 2025.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The HCWP provides potable water to a large portion of the City’s service areas and the camera system is an important tool for maintaining awareness of the Plant environment and treatment process. Existing camera equipment at the HCWP is past its useful life, is experiencing issues, and is no longer reliable, and needs to be replaced. All work will be conducted within secure areas of the water Plant that is not accessible to the public, so no public meetings are anticipated.
3. SOLE SOURCE PROCUREMENT
All Department of Public Utilities buildings use City-standard Genetic security equipment. A quote for this work was obtained from K.N.S. Services, Inc. They are the only Genetec Unified Elite integrator in the Central Ohio area. Due to the proprietary nature of the security software and the need to maintain compatibility with the Genetec system, it is in the best interest of the City to enter into a contract with K.N.S. Services Inc. in accordance with the City’s sole source procurement provisions.
4. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for K.N.S. Services, Inc. is CC005433 and expires 2/22/2025.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal due to the proprietary nature of the equipment. This contract was not implemented with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. The anticipated MBE/WBE spend for this project is 0.0%. There are no subcontractors on this project
The certification of K.N.S. Services, Inc. is in good standing at the time of this ordinance.
6. PRE-QUALIFICATION STATUS
This is a service contract. Pre-qualification status is not required.
7. FISCAL IMPACT
Funds are available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. Cash and appropriation also need to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a service contract with K.N.S. Services, Inc. for the Hap Cremean Water Plant Miscellaneous Improvements (Camera System) project under the City’s sole source procurement provision; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize a transfer of funds and appropriation between projects within the Water Bond Fund; and to authorize the expenditure of $410,000.00 for the project. ($410,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Hap Cremean Water Plant Miscellaneous Improvements (Camera System) project; and
WHEREAS, the work for this project consists of replacing cameras at the Hap Cremean Water Plant that will include providing goods and services to remove existing cameras and cabling; installation of new cameras, cabling, and related appurtenances; and commissioning services; and
WHEREAS, the Department of Public Utilities requires funding to be available for the Hap Cremean Water Plant Miscellaneous Improvements (Camera System) project; and
WHEREAS, an amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, cash and appropriation will need to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, the Department of Public Service uses City Standard Genetic security equipment in all buildings; and
WHEREAS, K.N.S. Services Inc. is the only Genetec Unified Elite integrator in the Central Ohio area; and
WHEREAS, to maintain compatibility between security equipment it is necessary to enter into a contract with K.N.S. Services Inc. via the City’s sole source procurement process; and
WHEREAS; funds will need to be expended to pay for this service; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690236-100150 / John Glenn Ave Area Water Main Extension (Voted Water Carryover) / $150,000.00 / $0.00 / ($150,000.00)
6006 / 690236-100159 / 5th Ave by Northwest - Edgehill / Meadow WL Imp's (Voted Water Carryover) / $150,000.00 / $0.00 / ($150,000.00)
6006 / 690236-100160 / Gault Street Water Line Improvements (Voted Water Carryover) / $165,000.00 / $55,000.00 / ($110,000.00)
6006 / 690286-100000 / HCWP Misc. Improvements (Camera System) (Voted Water Carryover) / $0.00 / $410,000.00 / $410,000.00
SECTION 2. That the transfer of $410,000.00, or so much thereof as may be needed, is hereby authorized between projects between within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329 and make this purchase under the sole source provision of City Code Chapter 329.
SECTION 4. That the Director of the Department of Public Utilities be and is hereby authorized to enter into a service contract with K.N.S. Services, Inc., 5460 Rauch Drive, Plain City, Ohio 43064, for the Hap Cremean Water Plant Miscellaneous Improvements (Camera System) project in the amount of up to $410,000.00 in accordance with the specifications and plans on file in the Department of Public Utilities, which are hereby approved.
SECTION 5. That the expenditure of $410,000.00, or so much thereof as may be needed, is hereby authorized in the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 6. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.