Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a blanket purchase order for the purchase of Crushed Limestone and Gravel Aggregates from an established Universal Term Contract with Shelly Materials, Inc. for the Division of Power and Water.
The material will be used for maintenance, rehabilitation and repair of mainlines and fire hydrants. The Purchasing Office has established a Universal Term Contract, FL002664, for City of Columbus agencies to purchase this material. The contract expires on April 30, 2008. This legislation is being submitted as an emergency to expedite the procurement of the correct type of gravel to repair mainlines and fire hydrants in the City's water distribution network.
SUPPLIER: Shelly Materials, Inc. (31-1574851) Expires 04-19-08
FISCAL IMPACT: $80,000.00 is need and budgeted for this purchase. The Division of Power and Water has certified the maximum amount allowed without legislation in 2007. Maintenance of mainlines and fire hydrants makes it necessary to purchase the material for Distribution Maintenance.
$ 117,078.48 was expended for gravel during 2006.
$ 138,025.41 was expended for gravel during 2005.
Title
To authorize the Director of Finance and Management to establish a purchase order with Shelly Materials, Inc. for the purchase of Crushed Limestone and Gravel Aggregates for the Division of Power and Water, and to authorize the expenditure of $80,000.00 from the Water System Operating Fund, and to declare and emergency. ($80,000.00)
Body
WHEREAS, the Division of Power and Water has a need to increase the amount of funds needed to purchase Crushed Limestone and Gravel Aggregates for 2007, and
WHEREAS, the material will be used for, maintenance, rehabilitation and repair of mainline and fire hydrants located throughout the City of Columbus, and
WHEREAS, the Purchasing Office has an established Universal Term Contract, FL002664 with Shelly Materials, Inc. to purchase the material, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water in that it is immediately necessary to establish a purchase order to ensure the procurement of the correct type of gravel to repair mainlines and fire hydrants in the City's water distribution network, for the immediate preservation of the public health, peace, property and safety; now, therfore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Shelly Materials, Inc. for the purchase of Crushed Limestone and Gravel Aggregates for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $80,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 602730, Object Level 1: 02, Object Level 03: 2197
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.