Explanation
Background: The Public Service Department, Transportation Division, routinely contracts for street resurfacing as a means of renewing and prolonging the life of streets and highways. Street resurfacing improves rideability and reduces street maintenance expenses. This legislation authorizes the City to enter into a contract in an amount up to $1,142,912.87 for the Broad Street Resurfacing, 1612 Dr. A project and to pay construction inspection costs up to $115,000.00. This improvement consists of planing, asphalt overlay, concrete curb ramps, and such other work as may be necessary to complete the contract in accordance with the plans and specifications. The estimated Notice to Proceed date is September 28, 2007. This project has been given 60 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 15 bidders/suppliers were solicited (13 majority, 2 minority) and Five (5) bids were received (5 majority, 0 minority) and tabulated on June 28, 2007 as follows:
Strawser Paving, Inc |
$ 1,142,912.87 |
Kokosing Construction Co. |
$ 1,176,724.34 |
The Shelly and Sands, Inc |
$ 1,220,276.55 |
The Shelly Company |
$ 1,231,442.41 |
Decker Construction Company |
$ 1,229,901.47 |
Award is to be made to Strawser Paving, Inc. c.c. #31-4412354 (expiring 3/7/09), as the lowest, best, most responsive and responsible bidder.
Emergency action is requested to allow construction to begin in September 2007.
Fiscal Impact: Funding in the amount of $1,257,912.87 for this project is budgeted in the 2007 Transportation Division C.I.B and is available within the 1995, 1999, 2004 Voted Streets and Highways Fund.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Strawser Paving, Inc. for construction of the Broad Street Resurfacing project; to amend the 2007 C.I.B.; to authorize the transfer of $1,022,601.12 within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the expenditure of $1,257,912.87 from the 1995, 1999, 2004 Voted Street and Highway Funds for the Transportation Division; and to declare an emergency. ($1,257,912.87).
Body
WHEREAS, bids were received on June 28, 2007, and tabulated on June 28, 2007, for the Broad Street Resurfacing, 1612 Dr. A project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to amend the 2007 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may begin in September, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Strawser Paving, Inc., 1595 Frank Road, Columbus, Ohio 43223, for the construction of the Broad Street Resurfacing Project, 1612 Dr. A in the amount of $1,142,912.87, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $115,000.00.
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
590422 / 17th Avenue (Carryover) / $88,126.00 (Carryover) / ($18,306.00) (Carryover) / $69,820.00 (Carryover)
530008 / Broad Street Median (Carryover) / $470,141.00 (Carryover) / ($470,141.00) (Carryover) / $0.00 (Carryover)
540013 / Permanent Pavement Markings (Carryover) / $505,416.00 (Carryover) / ($80,416.00) (Carryover) / $425,000 (Carryover)
540008 / Sign Upgrade/Street Names (Carryover ) / $350,000.00 (Carryover) / ($240,000.00) (Carryover) / $110,000.00 (Carryover)
530161 / Roadway Improvements (Carryover) / $6,190,824.00 (Carryover) / ($213,739.00) (Carryover) / $5,977,085.00 (Carryover)
530282 / Resurfacing (Carryover) / $7,516,135.00 (Carryover) / $1,022,602 (Carryover) / $8,538,737.00 (Carryover)
SECTION 3. That the Transfer of funds within Fund 704 be authorized as follows:
TRANSFER FROM:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
590422 / 17th Avenue / 06/6600 / 644385 / $18,305.86
530008 / Broad Street Median / 06/6600 / 644385 / $470,141.11
540013 / Permanent Pavement Markings / 06/6600 / 644385 / $80,415.93
540008 / Sign Upgrade/Street Names / 06/6600 / 644385 / $240,000.00
530161 / Roadway Improvements / 06/6600 / 644385 / $213,738.22
TOTAL TRANSFER FROM: $1,022,601.12
TRANSFER TO:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
530282 / Resurfacing / 06/6600 / 644385 / $1,022,601.12
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $1,257,912.87 or so much thereof as may be needed, is hereby authorized to be expended from the Voted 1995, 1999, 2004 Streets and Highways Fund, No. 704 for the Transportation Division, Dept.-Div. 59-09, OCA Code 644385, Object Level One Code 06, Object Level Three Code 6631 and project 530282.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.