Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Burgess & Niple, Inc. to add additional funds for the design of the Signals - General Engineering Signals (2018) in the amount of $350,000.00.
Ordinance 1871-2018 authorized the Director of Public Service to enter into a professional services contract with Burgess & Niple, Inc. for the Signals - General Engineering Signals (2018) project. Ordinance 0378-2019 authorized the Director of Public Service to modify the contract in the amount of $94,356.00. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $350,000.00.
This modification is necessary to update and complete the design process for the Front Street and Marconi Boulevard project. In 2014, Burgess & Niple, Inc. were contracted for the design portion of the Front and Marconi project and it is now necessary to bring the plans up to current standards. This project consists of converting Front Street from Broad Street to Hickory Street and Marconi Boulevard from Broad Street to Spring Street to a two-way operation and upgrading all signals within the project limits to decorative downtown standard. Project includes installation of new granite curb, buff wash sidewalk, street and pedestrian lighting, enhanced pedestrian crossings and landscaping beds. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $300,000.00 (PO136168, Ord. 1871-2018)
The total of Modification No. 1: $ 94,356.00 (PO159366, Ord. 0378-2019)
The total of Modification No. 2: $350,000.00 (This Ordinance)
The contract amount including all modifications: $744,356.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Burgess & Niple, Inc. is CC004425 and expires 02/09/2024.
3. FISCAL IMPACT
Funding in the amount of $8,709.40 is available within Fund 2223, the Special Purpose Fund. This will need to be appropriated.
The remaining funding is available and appropriated in Fund 7704, Streets and Highways Bond Fund. An amendment to the 2021 Capital Improvements Budget and a transfer of funds and appropriation are necessary to align funding for these project expenditures.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, to preserve the safety of the traveling public.
Title
To amend the 2021 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to appropriate funds within the Special Purpose Fund; to authorize the Director of Public Service to enter into a contract modification with Burgess & Niple, Inc. in connection with the Signal Installation - General Engineering Signals (2018) project; to authorize the expenditure of up to $350,000.00 from the Special Purpose Fund and the Streets and Highways Bond Fund for the project; and to declare an emergency. ($350,000.00)
Body
WHEREAS, contract no. PO136168 with Burgess & Niple, Inc., in the amount of $300,000.00, was authorized by ordinance no. 1271-2018; and
WHEREAS, modification no. 1, PO159366, in the amount of $94,356.00, was authorized by ordinance no. 0378-2019; and
WHEREAS, it has become necessary to modify the contract in an amount up to $350,000.00 and provide additional funds for the Signals - General Engineering Signals (2018) project; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget and transfer cash to provide funding for project expenditures; and
WHEREAS, it is necessary to appropriate funds in the Special Purpose Fund and expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Burgess & Niple, Inc. to prevent delays in the project schedule and preserve the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by Ordinance 2707-2021 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530161-100151 / Roadway Improvements - Scioto Peninsula (Voted Carryover) / $389,672.00 / ($341,291.00) / $48,381.00
7704 / P545000-100000 / Signals - General Engineering Signals (2018) (Voted Carryover) / $0.00 / $341,291.00 / $341,291.00
SECTION 2. That the transfer of $341,290.60, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100151 (Roadway Improvements - Scioto Peninsula), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P545000-100000 (Signals - General Engineering Signals (2018)), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $8,709.40 is appropriated in Fund 2223 (Special Purpose), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Burgess & Niple, Inc. located at 5085 Reed Rd., Columbus, Ohio 43220, for the Signal - General Engineering Signals (2018) project in the amount of up to $350,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 5. That the expenditure of $341,290.60, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P545000-100000 (Signals - General Engineering Signals (2018)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $8,709.40, or so much thereof as may be needed, is hereby authorized in Fund 2223 (Special Purpose Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.