Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew a contract with American Mechanical Group, Inc. for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $ 45,000.00 PO205754
Modification No. 1 amount $225,000.00 Ord. 0509-2020 PO220239
Renewal No. 1 amount $197,754.00
Total contract amount $467,754.00
The purpose of the Emergency Repair Program is to repair items of an emergency nature that would impact a household remaining safely in their home. American Mechanical Group, Inc. provides heating, hot water, plumbing, sewer and electrical services. Most homeowners are at or below 50% AMI with exceptions allow up to 80% AMI.
The Department of Development advertised RFQ014201on Vendor Services in November 2019 for the Emergency Repair program. Three bids were received and the Director of Development entered into contract with three bidders under the authority of Columbus City Code Section 329.19. For the original contract, the contract period is from the date of approval of the purchase order to December 31, 2020, with an option to renew one additional year, through 2021. Advertising for services annually would interrupt the program and possibly result a delay in providing these services. The fee for services in the contract renewal will be the same as that of the original contract.
In March 2020, Columbus City Council approved ordinance 0509-2020 to modify the contract to add additional funds. The contract term did not change.
This legislation will extend the contract an additional year, ending December 31, 2021.
Emergency action is requested in order to continue to services without interruption.
FISCAL IMPACT: In project P782001-100000: the sum of $37,897.32 (already appropriated) will be transferred in fund 7782 from Division 4401 to 4410; cash in the amount of $72,008.56 will be appropriated and authorized for expenditure in fund 7782 in Division 4410; and $114,058.02 is already appropriated in fund 7782 Division 4410. After these transactions, funding in the amount of $197,754.00 will be available for expenditure for this project in fund 7782 Division 4410.
CONTRACT COMPLIANCE: the vendor number is 007448 and expires 1/2/21.
Title
To authorize the transfer of $37,897.31 in the Housing Preservation Bond fund from the Division of Administration to the Division of Housing; to authorize the appropriation of $72,008.56 in the Housing Preservation Bond fund; to authorize the expenditure of up to $197,754.00 from the Housing Preservation bond fund; to authorize the Director of Development to renew a contract with American Mechanical Group, Inc. for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program in an amount up to $197,754.00; and to declare an emergency. ($197,754.00)
Body
WHEREAS, the Director of Development has identified the need to renew a contract with American Mechanical Group, Inc. for an additional year to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the Department of Development advertised RFQ014201on Vendor Services in November 2019 for the Emergency Repair program, three bids were received and the Director of Development entered into contract with three bidders under the authority of Columbus City Code Section 329.19; and
WHEREAS, Columbus City Council approved ordinance 0509-2020 to modify the contract to add additional funds and the contract term did not change under this ordinance; and
WHERAS, this legislation will extend the contract an additional year, ending December 31, 2021; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize this renewal so program services can continue without interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $37,897.31 or so much thereof as may be needed, is hereby authorized within Fund 7782 (Housing Preservation bond fund), from Dept-Div 4401 (Administration), Project P782001-100000, object class 06 (Capital) to Dept-Div 4410 (Housing), Project P782001-100000, object class 06 (Capital) per the account codes in the attachment to this ordinance:
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $72,008.56 is appropriated in Fund 7782 (Housing Preservation bond fund), Dept-Div 44-10 (Housing), Project P782001-100000, in object class 06 (Capital) per the account codes in the attachment to this ordinance.
SECTION 3. That for the purpose as stated in Section 4, the expenditure of $197,754.00, or so much thereof as may be necessary, is hereby authorized in fund 7782 (Housing Preservation bonds), Project 782001-100000, Dept. 44-10 (Housing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Development be and is hereby authorized to renew a contract with American Mechanical Group, Inc. in an amount up to $197,754.00, for an additional year, ending December 31, 2021, to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.