Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Statewide Ford Lincoln Mercury, Inc. for the purchase of fifty-one (51) Crown Victoria Police vehicles. This purchase is necessary to replace high mileage and high maintenance patrol cruisers. Formal bids were originally received by the Purchasing Office on November 30, 2009 for the purchase of marked police cruisers via SA#003433. Ordinance 1687-2009 subsequently authorized the purchase of sixty-two (62) cruisers from this bid. This last bid with Statewide Ford Lincoln Mercury is now expired. However, Statewide Ford has agreed to hold their pricing from the original bid of $25,563.00 per vehicle. This is a unique opportunity for the Division of Police to secure cruisers in a relatively short delivery time and at a competitive price. Information provided by the industry suggests that the City will save approximately $1,200.00 per vehicle by taking advantage of this opportunity to buy the vehicles now. Because the original bid was for a onetime purchase, a bid waiver will be necessary to enter into this purchase contract.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Statewide Ford Lincoln Mercury, 34-1748921 expires on 2/18/2011
Emergency Designation: Emergency action is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to take advantage of the manufacturer's current bid pricing and to have these police cruisers on the street as soon as possible.
FISCAL IMPACT: This ordinance authorizes an appropriation and expenditure of $1,303,713.00 in General Permanent Improvement funds for the purchase of fifty-one (51) cruisers for the Division of Police. In 2009 the Division of Police purchase of 62 cruisers in the amount of $1,584,906.00. In May 2007, Police purchased 41 marked police cruisers at a total cost of $1,659,934. An additional 20 cruisers were purchased in September 2007 for $688,000 and 109 cruisers were purchased in December 2007 for $3.42 million.
Additional purchases for light bars, computers, video cameras, and other necessary equipment for the cruisers will likely be legislated from the General Permanent Improvement fund in the following weeks.
Title
To appropriate and transfer $1,303,713.00 within the General Permanent Improvement Fund; to authorize the Finance and Management Director to issue a purchase order to Statewide Ford Lincoln Mercury Inc. for the purchase of marked police cruisers for the Division of Police; to authorize the expenditure of $1,303,713.00 from the General Permanent Improvement Fund; to waive the competitive bidding provisions of Columbus City Codes; and to declare an emergency. ($1,303,713.00)
Body
WHEREAS, the Division of Police needs to replace marked police cruisers; and
WHEREAS, funds are available for appropriation for this expenditure in the General Permanent Improvement Fund; and
WHEREAS, a formal advertisement for bid (SA003433) was conducted in 2009; and
WHEREAS, Statewide Ford Lincoln Mercury Inc. has agreed to keep 2010 pricing in effect for 2011 vehicles; and
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of Section 329.06(a) of the City Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the purchase of marked police cruisers for the Division of Police, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to appropriate $1,303,713.00 within the unallocated balance of the General Permanent Improvement Fund ,748, Dept. No 45-01, Project 748999, OCA 643114, Object Level One- 06.
SECTION 2. That funds be transferred and appropriated within the General Permanent Improvement Fund, Fund 748 as follows:
From:
Dept 45-01: Project 748999: OCA 643114: Obj Lvl One- 06: Amount $1,303,713.00
To:
Dept 30-03: Project 330035: OCA 748035: Obj Lvl One-06; Object Level Three 6650, Amount $1,303,713.00
SECTION 3. That the Director of Finance and Management be and is hereby authorized to issue a purchase order to Statewide Ford Lincoln Mercury Inc. for the purchase of fifty-one (51) marked police cruisers for the Division of Police in accordance with Solicitation SA003433.
SECTION 4. That it is in the best interest of the City to waive the provisions of Section 329.06(a) of the Columbus City Code, 1959; and such provisions are hereby waived.
SECTION 5. That the expenditure of $1,303,713.00, or so much thereof as may be needed for the purchase of marked police cruisers, is hereby authorized from Dept/Div: 30-03, Fund 748, OCA 748035, Project 330035, Object Level One- 06, Object Level Three- 6650.
SECTION 6. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.