Explanation
This legislation authorizes the Finance and Management Director to enter into a contract with Century Equipment for the purchase of two (2) Mowing Tractors for the Department of Recreation and Parks - Parks Maintenance Section.
Background: The Parks Maintenance Section is responsible for the maintenance of all the parks in the City of Columbus. One mowing tractor will replace an existing one that can no longer be repaired and one mowing tractor will be used in the maintenance of the Scioto Mile.
The Purchasing Office advertised formal bid SA006155 with the bid opening date being January 7. 2016. Two (2) bids were received as follows:
Vendor Manufacturer /Model Bid Amount
Century Equipment Toro GM5900 31958N $ 148,348.44 (2 Each)
Technology International, Inc. Jacobsen HR9016T $ 166,598.00 (2 Each)
Principal Parties:
Century Equipment
4199 Leap Road Hilliard, OH 43026
Josh Janson 614-323-2536
Contract Compliance Number: 34-4478146
September 19, 2016
Emergency Justification: An emergency is being requested in order to enter into contract with Century Equipment based on the need for the equipment to be delivered in April, the beginning of mowing season.
Benefits to the Public: The public will benefit by the purchase of the mowers because the equipment is necessary to keep the grass manicured.
Area(s) Affected: All communities within the City of Columbus will be affected by this purchase.
Master Plan Relation: Improving maintenance standards city-wide.
Fiscal Impact: $148,348.44 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Finance and Management Director to enter into a contract with Century Equipment for the purchase of two (2) Toro GM5900 3159N Mowing Tractors for the Recreation and Parks Department - Parks Maintenance Section; and to authorize the expenditure of $148,348.44 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($148,348.44)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into a contract with Century Equipment for the purchase of two (2) Toro GM5900 3159N Mowing Tractors for the Recreation and Parks Department - Parks Maintenance Section; and
WHEREAS, it is necessary to authorize the expenditure of $148,348.44 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to contract with Century Equipment based on the need for the equipment to be delivered in April, the beginning of mowing season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Century Equipment for the purchase of two (2) Toro GM5900 3159N Mowing Tractors for the Recreation and Parks Department - Parks Maintenance Section.
SECTION 2. That the Director of Recreation and Parks authorize the expenditure of $148,348.44 from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $148,348.44 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.