Explanation
This ordinance contracts for outsourced computer-aided design and geographic information system work for the Transportation Division.
Multiple city departments depend heavily on accurate and timely data and maps to support work on various projects. The Transportation Division attempts to provide high quality customer service by accurately creating and maintaining computer-aided design (CAD) and geographic information system (GIS)-related data. However existing staff is not able to consistently meet turnaround requirements. Therefore, additional resources must be made available to the Transportation Division through an outsourced contract for this purpose.
Consistent with the requirements of Chapter 329.10 of the Columbus City Code, CAD Concepts Incorporated dba CCI was selected for this work. They have performed similar work for other city divisions and Transportation Division staff is familiar with their work. The cost of this contract will not exceed $20,000.00. CAD Concepts Incorporated dba CCI's contract compliance number is 31-1390280 and expires August 29, 2004.
Fiscal Impact: Funding for this contract is available from cancellations within the 1995, 1999 Voted Street and Highways Fund. This ordinance transfers monies between projects within this Fund and authorizes its expenditure.
Emergency action is requested to provide for timely computer-aided design and geographic information to client agencies and the general public.
Title
To authorize the City Auditor to transfer $20,000.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into contract with CAD Concepts Incorporated dba CCI to provide computer-aided design and geographic information system assistance for the Transportation Division; to authorize the expenditure of $20,000.00 or so much thereof as may be necessary from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($20,000.00)
Body
WHEREAS, multiple city departments depend heavily on accurate and timely data and maps to support work on various projects; and
WHEREAS, the Transportation Division attempts to provide a high quality of customer service by accurately creating and maintaining data; and
WHEREAS, as evidenced by the growth and ever-changing nature of the City, the computer-aided design (CAD) and geographic information system (GIS) workloads will increase as Central Ohio grows; and
WHEREAS, existing staffing does not allow the division to consistently meet turnaround requirements; and
WHEREAS, additional resources must be made available to the Transportation Division through an outsourced contract for this purpose; and
WHEREAS, the firm of CAD Concepts Incorporated dba CCI was selected for this work consistent with the requirements of Chapter 329.10 of the City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary that the Public Service Director be authorized to enter into contract for computer-aided design (CAD) and geographic information system (GIS) services to provide for timely delivery of data and maps, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $20,000.00 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
Project # / Project / O.L. One /O.L. Three Codes /OCA Code
530282 /Resurfacing / 06 / 6600 /644385
Total transfer from: $20,000.00
TRANSFER TO
Project # / Project / O.L. One / O.L. Three Codes /OCA Code
530161 / Roadway Improvements / 06 / 6682 / 644385
Total transfer to: $20,000.00
SECTION 2. That the Public Service Director be and hereby is authorized to enter into contract with CAD Concepts Incorporated dba CCI, 19 North Fourth Street, Columbus, Ohio 43215, to provide CAD and GIS support services in an amount not to exceed $20,000.00 for the Transportation Division.
SECTION 3. That the expenditure of $20,000.00, or so much thereof as may be necessary, is hereby authorized from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682 OCA Code 644385 and Project 530161 to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.