Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify past, present and future contracts and purchase orders with Phoenix Safety Outfitters LLC, which has undergone an acquisition by the Galls Family of Companies. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus from Phoenix Safety Outfitters LLC, FID# 41-2241348 to Fire Acquisition Company, LLC. FID# 39-3356641.
Pursuant to Section 329.09(a) of Columbus City Codes:
(1) Amount of additional funds to be expended under the modification: No additional funds are necessary to modify the option contract(s) as requested. There is no change in the type of products being procured and the original contract was formally bid. The original terms and conditions remain in effect.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: N/A
(4) How the price for the additional goods or services which are the subject of the modification was determined: N/A
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency in order to maintain an uninterrupted supply of Structural Fire Gloves, Structural Fire Helmets, Structural Fire Boots, Fire Uniforms and Dress Uniforms, and Structural Firefighting Turn Out Gear due to Phoenix Safety Outfitters LLC undergoing an acquisition with the Galls Family of Companies and new contracts must be established immediately for the Division of Fire.
FISCAL IMPACT: No additional funding is required to modify the option contract. The Department of Public Service must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify past, present and future contract(s) and purchase orders from Phoenix Safety Outfitters LLC to Fire Acquisition Company, LLC; and to declare an emergency. ($0.00)
Body
WHEREAS, the Finance and Management Department, Purchasing Office has an option contract and open purchase orders for Structural Fire Gloves, Structural Fire Helmets, Structural Fire Boots, Fire Uniforms and Dress Uniforms and Structural Firefighting Turn Out Gear for use by the Division of Fire; and
WHEREAS, Phoenix Safety Outfitters LLC has been acquired and is now renamed as Fire Acquisition Company LLC, and in addition to notifying the City, Fire Acquisition Company LLC has agreed to honor the past, present and future contracts and agreements; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to modify all contracts and purchase orders established and in process with Phoenix Safety Outfitters LLC, in order to maintain an uninterrupted supply of Structural Fire Gloves, Structural Fire Helmets, Structural Fire Boots, Fire Uniforms and Dress Uniforms, and Structural Firefighting Turn Out Gear due to Phoenix Safety Outfitters LLC undergoing an acquisition by the Galls Family of Companies and the new contracts must be established immediately for the Division of Fire, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change from Phoenix Safety Outfitters LLC, FID# 41-2241348 to Fire Acquisition Company, LLC. FID# 39-3356641.
SECTION 2. That this modification is in accordance with relevant provisions of Chapter 329 of Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.