Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Arcadis US Inc., to add additional funds of $35,000.00 for design of the Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements.
Ordinance 0465-2017 authorized the Director of Public Service to enter into a professional services contract with Arcadis US Inc., for the Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements project. The contract is to produce construction plans and associated deliverables for improvements to East Second Avenue from Sixth Street to St. Clair Avenue. Improvements will generally consist of new pervious pavement in the parking lane of 2nd Avenue, resurfacing the remaining existing pavement, replacing the existing curb and installation of curb extensions to define the parking areas. Streetscape improvements will consist of replacement of existing sidewalks, new street trees, and new street lighting with underground circuit. The signals at Cleveland Avenue and St. Clair Avenue will be modified to accommodate the proposed improvements.
Ordinance 2933-2018 authorized the Director of Public Service to modify the contract due to expanding the scope of the project to include the City-owned retaining walls that are adjacent to the project area and assigning detailed design work.
Ordinance 3111-2021 authorized the Director of Public Service to modify the contract to include additional right of way, stormwater and utility design services.
Ordinance 1663-2022 authorized the Director of Public Service to modify the contract to include an additional residential wall design, geotech, and utility coordination.
This modification is necessary to cover the cost of reinforcing information to provide better information to the contractor to determine bid pricing and constructability. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $400,000.00 (PO074422, Ord. 0465-2017)
The total of Modification No. 1: $264,000.00 (PO152651, Ord. 2933-2018)
The total of Modification No. 2: $ 70,000.00 (PO304390, Ord. 3111-2021)
The total of Modification No. 3: $ 120,000.00 (PO336120, Ord 1663-2022)
The total of Modification No. 4: $ 35,000.00 (This ordinance)
The contract amount including all modifications: $889,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Arcadis US Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Arcadis US Inc. is CC009409 and expires 2/22/2025.
3. FISCAL IMPACT
Funding and appropriation, in the amount of $35,000.00, is available and appropriated within the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service. An amendment to the 2022 Capital Improvements Budget and a transfer funds is necessary to align budget authority with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Public Works Commission funding award to avoid penalty and to ensure the safety of the travelling public.
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Arcadis US Inc., in connection with the Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements project; to authorize the expenditure of up to $35,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($35,000.00)
Body
WHEREAS, contract no. PO074422 with Arcadis US Inc., in the amount of $400,000.00, was authorized by ordinance no. 0465-2017; and
WHEREAS, modification no. 1, PO152651, in the amount of $264,000.00, was authorized by ordinance no. 2933-2018; and
WHEREAS, modification no. 2, PO304390, in the amount of $70,000.00, was authorized by ordinance no. 3111-2021; and
WHEREAS, modification no. 3, PO336120, in the amount of $120,000.00, was authorized by ordinance no. 1663-2022; and
WHEREAS, it has become necessary to modify the contract in an amount up to $35,000.00 to provide funds to cover the cost cost of reinforcing information to provide better information to the contractor to determine bid pricing and constructability; and
WHEREAS, it is necessary to make funds available to pay for the contract modification; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget and transfer cash to provide funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Arcadis US Inc. in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Public Works Commission funding award to avoid penalty and to ensure the safety of the traveling public, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by Ordinance 1896-2022 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440104-100027 / Miscellaneous Economic Development - Creative Campus Phase 2 (Voted Carryover) / $889,907.00 / ($35,000.00) / $854,907.00
7704 / P440005-102221 / Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements (Voted Carryover) / $4,180,000.00 / $35,000.00 / $4,215,000.00
SECTION 2. That the transfer of $35,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440104-100027 (Miscellaneous Economic Development - Creative Campus Phase 2), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P440005-102221 (Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements), Object Class 06 (Capital Outlay) between projects.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Arcadis US Inc., 100 E Campus View Blvd, Suite 200, Columbus, Ohio, 43235, for the Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements project in the amount of $35,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $35,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P440005-102221 (Bridge Rehab - UIRF - Milo Grogan Second Avenue Improvements), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.