City of Columbus - File #: 1740-2006

• File #: 1740-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/28/2006
• In control: Public Service & Transportation Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To authorize the Finance and Management Director to establish a purchase order with Huntco Supply, LLC, for the purchase of fifty bicycle racks for the Public Service Department, Transportation Division; to authorize the expenditure of $5,000.00 or so much thereof as may be needed from the 1995, 1999, 2004 Voted Streets and Highways Fund and to declare an emergency. ($5,000.00)

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/11/2006	1	CITY ATTORNEY	Reviewed and Approved
10/11/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
10/10/2006	1	SERVICE DIRECTOR	Reviewed and Approved
10/10/2006	1	EBOCO Reviewer	Reviewed and Approved
10/10/2006	1	ODI DIRECTOR	Reviewed and Approved
10/10/2006	1	SERVICE DIRECTOR	Reviewed and Approved
10/6/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/6/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/6/2006	1	Service Reviewer	Sent for Approval
10/6/2006	1	Auditor Reviewer	Reviewed and Approved
10/6/2006	1	CITY AUDITOR	Reviewed and Approved
10/5/2006	1	SERVICE DIRECTOR	Reviewed and Approved
10/5/2006	1	Finance Reviewer	Reviewed and Approved
10/5/2006	1	Finance Reviewer	Reviewed and Approved
9/28/2006	1	Service Drafter	Sent for Approval
9/28/2006	1	Service Reviewer	Reviewed and Approved

Explanation

The Public Service Department, Transportation Division, in an effort to support the City of Columbus Green Measures, is supportive of bicycles as an alternative means of transportation.  To this end, the Transportation Division is purchasing fifty (50) bicycle racks for installation at strategic locations on public property.  The bicycle racks have a projected twenty-year life.

The Purchasing Office opened informal bid SO023072 July 5, 2006.  The Transportation Division is recommending award to the lowest responsive, responsible and best bidder Huntco Supply, LLC, (Majority), contract compliance number is 931300971.  The estimated expenditure is $5,000.00.  There was a lower bid submitted by Saris Cycling Group but it was rejected because of many major deviations from the specifications including wrong materials and flanges.  

Fiscal Impact:  Funds for this purchase are budgeted and available within the Transportation Division's 2006 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Bikeway Development project.

Emergency action is requested to allow for the installation of these bicycle racks as soon as possible.

Title

To authorize the Finance and Management Director to establish a purchase order with Huntco Supply, LLC, for the purchase of fifty bicycle racks for the Public Service Department, Transportation Division; to authorize the expenditure of $5,000.00 or so much thereof as may be needed from the 1995, 1999, 2004 Voted Streets and Highways Fund and to declare an emergency.  ($5,000.00)

Body

WHEREAS, the Public Service Department, Transportation Division, is supportive of bicycles as an alternative means of transportation; and

WHEREAS, to this end it desires to purchase fifty (50) bicycle racks for installation at strategic locations on public property; and

WHEREAS, the Purchasing Office solicited informal bids on July 5, 2006 and the lowest responsive, responsible and best bid was selected; and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to establish a purchase order for the purchase of bicycle racks to allow for their installation as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director be and hereby is authorized to establish a purchase order with Huntco Supply, LLC, P.O. Box 10385, Portland, Oregon 97296-0385 for the purchase of fifty bicycle racks for the Public Service Department, Transportation Division, at a cost not to exceed $5,000.00.

SECTION 2.  That the expenditure of $5,000.00 or so much thereof as may be needed be and hereby is authorized from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6651, OCA Code 644385 and Project 540002.  

SECTION 3.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.