Explanation
Need: The Division of Police, Department of Public Safety needs to purchase unmarked police vehicles for the Mayor's Summer Safety Initiative Project. The goal is to expedite these purchases so the vehicles will be available immediately for use by the Division of Police by June 2006.
Bid Information: There will be an evaluation process completed by a committee from the Division of Police, Fleet Management Division and Department of Finance and Management to determine the vehicle purchase and supplier. Based on pricing, type of vehicle and availability several dealerships (suppliers) will be used to obtain the maximum number of vehicles in a timely fashion.
Contract Compliance: N/A
FISCAL IMPACT:
Funding has been identified in the General Fund and this ordinance authorizes the transfer from Object Level 10 to Object Level 06 in the General Fund.
Emergency Designation: Emergency legislation is requested so the vehicles will be ready for the Mayor's Summer Safety Initiative Project to begin June 2006.
Title
To authorize and direct the Director of Finance and Management to enter into contracts for purchase of unmarked police vehicles for Mayor's Summer Safety Initiative Project, to waive the provisions of competitive bidding; and to authorize the transfer and expenditure of $168,675.00 from the General Fund for the Division of Police; and to declare an emergency. ($168,675.00)
Body
WHEREAS, the Division of Police, Department of Public Safety, needs to purchase unmarked police vehicles by June 2006 for the Mayor's Summer Safety Initiative Project; and
WHEREAS, all purchases of vehicles will be conducted by a committee comprised of Division of Police, Division of Fleet Management and Department of Finance and Management; and
WHEREAS, the funding source for this purchase will come from a transfer within the General Fund; and
WHEREAS, it is necessary to waive the provisions of Section 329.06 of the Columbus City Code to expedite delivery of unmarked police vehicles by June 2006; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to authorize the Director of Finance and Management to enter into various contracts for the purchase of unmarked police vehicles, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts for the purchase of unmarked police vehicles for Mayor's Summer Safety Initiative Project.
Section 2. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchases.
Section 3. That the City Auditor is hereby authorized to transfer $168,675.00 within the General Fund for the Division of Police, Fund No. 010, Division of Police, 30-03, as follows:
FROM:
OCA Code: 900076| OL1: 10 | OL3: 5501| $168,675.00
TO:
OCA Code: 301580| OL1: 06 | OL3: 6650| $168,675.00
Section 4. That City Council recognizes that this ordinance does not identify the vendor/contractor with whom the contracts will be awarded. City Council understands that by adopting this ordinance the final decision regarding the purchase of unmarked police vehicles is being left to the determination of the committee from the Division of Police, Fleet Management Division and Department of Finance and Management. Due to timing factors City Council is satisfied that it is in the best interests of the City to both authorize and delegate that final contracting decision to the Director of Finance and Management.
Section 5. That the expenditure of $168,675.00 from the Division of Police, Division No. 30-03, OCA Code 301580, Object Level One 06, Object Level Three 6650 or so much thereof as may be needed, be and same is hereby authorized.
Section 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.