Title
To authorize and direct the City Auditor to transfer $3,375,000.00 from the Special Income Tax Fund to the Safety Bond Fund; to authorize the appropriation of said funds; to authorize and direct the Director of Finance & Management to issue a purchase order for custom tilt-cab pumpers for the Division of Fire from an existing Universal Term Contract established for such purpose by the Purchasing Office with Ferrara Fire Apparatus, and to authorize the expenditure of $3,375,000.00 from the Safety Bond Fund, and to declare an emergency. ($3,375,000.00)
Explanation
BACKGROUND:
Need: The Fire Division is in need to purchase eight (8) engines; this legislation authorizes and directs the Director of Finance & Management to issue a purchase order for custom tilt-cab pumpers from an existing Universal Term Contract established by the Purchasing Office with Ferrara Fire Apparatus in accordance with SA002318.
Bid Information: A Universal Term Contract exists for this purchase.
Contract Compliance: Ferrara Fire Apparatus #721129363 exp. 8/14/2008
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds, and immediate purchase of this equipment.
FISCAL IMPACT:
Budgeted Amount: The 2007 CIB includes a little over $4.9 million in new funding for apparatus replacement in the Division of Fire. Unencumbered cash will be available upon transfer from the Special Income Tax to the Fire Division's Safety Voted Bond Fund for this purchase. This is a temporary funding measure; upon sale of bonds, the Special Income Tax Fund will be reimbursed via Bond Sale. The purchase of these engines has been approved for funding from the Special Income Tax Fund.
Body
WHEREAS, the Fire Division is in need to purchase eight (8) custom tilt-cab pumpers; and
WHEREAS, a Universal Term Contract established by the Purchasing Office in accordance with SA002318, exists for this purchase; and
WHEREAS, a transfer of funds from the Special Income Fund is necessary to fund this purchase; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this purchase is presently expected not to exceed $3,375,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is necessary to purchase said pumpers, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the sum of $3,375,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Safety Voted Bond Fund, Fund 701, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $3,375,000.00 is hereby transferred and appropriated to the Fire Division 30-04, Safety Voted Bond Fund, Fund 701, Apparatus Replacement Project 340101, OCA Code 644559, Object Level Three Code 6652.
SECTION 4. That the Director of Finance & Management be and is hereby authorized and directed to issue a purchase order for the purchase of said pumpers in accordance with the existing Universal Term Contract established by the Purchasing Office with Ferrara Fire Apparatus.
SECTION 5. That the expenditure of $3,375,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's Safety Bond Fund, Fund 701, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 644559, Project #340101 Fire Apparatus Replacement.
SECTION 6. The City intends that this ordinance constitute an "official intent" for purposes of SECTION 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That upon obtaining other funds for this apparatus purchase, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund $3,375,000 transferred under SECTION 2, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 8. The City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.