Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $351,606.20 for the Town Street Bridge Railing Removal project and to pay construction inspection costs up to $35,000.00.
The Town Street Bridge Railing Removal contract is to remove and store the existing limestone railing elements from the Town Street Bridge over the Scioto River. The railing elements will be used by other projects in the area as required by the Memorandum of Agreement with FHWA. The bridge railing components need to be removed prior to the removal of the bridge itself. The project also includes repair work to the Parkwood building where the removed bridge railing components will be stored. This project is limited to removal and storage of the railing. The removal of the main bridge structure is anticipated to start in January 2009. While the railing is experiencing compromised structural integrity, the main bridge structure is sound and safe for vehicular traffic.
Currently the bridge sidewalks are closed to pedestrian traffic with pedestrians using the roadway. Concrete barrier with fencing separates the pedestrians from vehicular traffic. As part of this project the contractor will also install additional concrete barrier at the ends of the bridge to provide for vehicular safety and will add additional fencing to prohibit pedestrian access to the sidewalks and railing area.
The estimated Notice to Proceed date is June 1, 2008. This project has been given 30 days to complete construction. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 6 bidders/suppliers were solicited ( 5 majority, 1 minority) and 4 bids were received (3 majority, 1 minority) on February 28, 2008 and tabulated on March 3, 2008 as follows:
The Righter Company $351,606.20
McDaniels Construction Company* $434,294.29
Complete General Construction Company $535,637.96
Ahern & Associates $598,627.70
*minority bidders
Award is to be made to The Righter Company, c.c. #31-0889208, (expiring 5/1/09), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow a contract to be entered into immediately so that construction may begin on June 1, 2008.
Fiscal Impact: Funding for this project was not budgeted, but is available within the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division.
Title
To amend the 2008 C.I.B; to authorize the transfer of funds within the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the expenditure of $386,606.20 from the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with The Righter Company for construction of the Town Street Bridge Railing Removal project for the Transportation Division; and to declare an emergency. ($386,606.20).
Body
WHEREAS, bids were received on February 28, 2008, and tabulated on March 3, 2008, for the Town Street Bridge Railing Removal project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that construction may begin on June 1, 2008, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 00690-2008 be and hereby is amended to provide funding for this contract as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
590105-100000 / Pedestrian Safety (Carryover) / $3,498,875.00 (Carryover) / ($295,786.00) (Carryover) / $3,203,089.00 (Carryover)
590127-100000 / SSI-OTMP (Carryover) / $340,036.00 (Carryover) / ($90,821.00) (Carryover) / $249,215.00 (Carryover)
530103-100000 / Bridge Rehabilitation (Carryover) / $899,763.00 (Carryover) / $386,607.00 (Carryover) / $1,286,370.00 (Carryover)
SECTION 2. That the City Auditor be and hereby is authorized to transfer $386,606.20 within Fund 704, the Voted 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
590105-100000 / Pedestrian Safety / 06/6600 /644385 / $295,785.20
590127-100000 / SSI-OTMP / 06/6600 / 644385 / $90,821.00
TOTAL TO TRANSFER FROM: $386,606.20
TRANSFER TO:
project # / project / O.L. 01/03 Codes / OCA Code / amount
530301 / Bridge Rehabilitation / 06/6600 / 644385 / $386,606.20
SECTION 3. That for the purpose of paying the cost of the contract and inspection the sum of $386,606.20 or so much thereof as may be needed, is hereby authorized to be expended from the Voted 1995, 1999, 2004 Streets and Highways Fund, No. 704, for the Transportation Division, Dept.-Div. 59-09, OCA Code 644385, Object Level 01-03 Codes 06-6631, and project 530301.
SECTION 4. That the Public Service Director be and is hereby authorized to enter into a contract with The Righter Company for the construction of the Town Street Bridge Railing Removal project in the amount of $351,606.20, for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $35,000.00.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.