Explanation
This ordinance will authorize the appropriation, transfer and expenditure of $40,000.00 in conjunction with the purchase of a pontoon boat and communication equipment for the Recreation and Parks Dept. This ordinance will establish an auditor's certificate and authorize the expenditures for a boat and communication equipment for the Recreation and Parks Department. All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides estimates only. In order to have the boat and communication equipment available for the 2015 Recreation Seasons, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized. Competitive bids will be solicited and opened by the Purchasing Office for the following pieces of equipment:
Item Estimated Cost
Pontoon Boat $20,000.00
Digital Communication Radios $20,000.00
Fiscal Impact:
$40,000.00 is required and budgeted in the Recreation Permanent Improvement Fund 747 to meet the financial obligations of these various expenditures.
Emergency Justification:
It is necessary to begin soliciting bids for the equipment so that the equipment is available for program use.
Title
To authorize the appropriation and transfer of $40,000.00 within the Recreation and Parks Permanent Improvement Fund for the purchase of a pontoon boat and communication equipment; to authorize the Director of Finance and Management to enter into various contracts for the purchase of a boat and communication equipment for the Recreation and Parks Department; to amend the 2014 Capital Improvement Budget; to authorize the expenditure of $40,000.00 from the Recreation and Parks Permanent Improvement Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire a pontoon boat and communication equipment for the Recreation and Parks Department; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 747; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 747; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to begin soliciting bids for the equipment so that the equipment is available for program use thereby preserving the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts as listed within this legislation on behalf of the Recreation and Parks Department.
SECTION 2. That the amount of $40,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
FundType Dept. Fund Project No. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 747999 6621 900747 $40,000.00
SECTION 3. That the transfer of $40,000.00 within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the proper project account for various equipment purchases for the Recreation and Parks Department as follows:
FROM:
Type Dept. Fund Project # Name O. L. 3 OCACode Amount
Capital 51-01 747 747999 Unallocated 6621 900747 $40,000.00
TO:
Type Dept. Fund Project # Name O. L. 3 OCACode Amount
Capital 51-01 747 510040-100000 Equipt 6651 747040 $40,000.00
SECTION 4. That the 2014 Capital Improvements Budget Ord. # 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 747; Project 747999/Unallocated Balance/ $266,292/ (Permanent Improve carryover)
Fund 747; Project 510040-100000/Equipment/ $2,996/ (Permanent Improve carryover)
AMENDED TO:
Fund 747; Project 747999/Unallocated Balance/ $226,292/ (Permanent Improve carryover)
Fund 747; Project 510040-100000/Equipment/ $42,996/ (Permanent Improve carryover)
SECTION 5. That the expenditure of $40,000, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund No. 747 as follows:Dept. 51-01, Project No. 510040-100000 Recreation and Parks Equipment, Object Level 3 #6651, OCA Code 747040.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 8. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and/or the Director of Finance and Management.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.