Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a Construction Administration and Construction Inspection (CA/CI) services contract with Stantec Consulting Services, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. Stantec Consulting Services, Inc. will perform construction administration/inspection services for Divisions of Sewerage and Drainage and Stormwater Capital Improvement Projects that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include these projects as they go to construction. Projects are located throughout the City of Columbus.
This group of CA/CI projects consists of funding for three (3) Sewerage and Drainage projects and two (2) Division Stormwater.
Division of Sewerage and Drainage:
General CA/CI CIP #:650800-100000 $: 50,000.00
Fenway Court Pump Station Renovations CIP #:650747-100000 $: 29,913.08
Stella Court Pump Station Renovations CIP #:650748-100000 $: 26,565.14
Holt Avenue Somersworth Drive Stormwater CIP #:611010-100000 $: 188,660.67
Clintonville Neighborhood Stormwater Sys. Improvements CIP #:610786-100000 $ 281,815.84
$ 576,954.73
2. BID INFORMATION: The Department of Public Utilities advertised an RFP for Construction Administration / Construction Inspection services on the City’s Vendor Services website. Four (4) proposals were received on November 4, 2016 from: PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering.
The Department of Public Utilities recommends three-year agreements be awarded to each of these firms. This Ordinance will establish initial funding with Stantec Consulting Services, Inc. for the projects mentioned above.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
3. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
4. CONTRACT COMPLIANCE INFO: Stantec Consulting Services, Inc.: 11-2167170 | MAJ | Exp. 09/10/2017 | Vendor #: 000462
5. EMERGENCY DESIGNATION: Is requested at this time in order to meet the project requirements and deadlines.
6. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
7. FISCAL IMPACT: This ordinance authorizes (1) the transfer and expenditure of $6,173.46 from the Sanitary Sewer Super Build America Bond Fund, Fund 6114; (2) the transfer within and expenditure of up to $39,198.46 from the Sanitary Sewer Permanent Improvements Bond Fund, Fund 6115; (3) the appropriation and transfer $61,106.30 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; (4) the expenditure of $61,106.30 from the Sanitary Sewer G.O. Bond Fund; (5) a transfer of $7,225.82 within the Storm Water Bond Fund 6204; (6) an expenditure of $470,476.51 within the Storm Water Bond Fund 6204; (7) and amends the 2017 Capital Improvements Budget. Monies from the Sanitary Sewer Reserve Fund will be provided from a future Bond Sale via the transfer detailed in this ordinance.
Note: the total expenditure across all funds is $576,954.73
Title
To authorize the Director of Public Utilities to enter into a Construction Administration and Construction Inspection (CA/CI) services agreement with Stantec Consulting Services, Inc. for five projects; to authorize the appropriation and transfer $61,106.30 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation Bond Fund; the appropriation and expenditure of up to $61,106.30 from the Sanitary Sewer General Obligation Bond Fund; the appropriation, transfer, and expenditure of up to $6,173.46 from the Sanitary Sewer Super Build America Bond Fund; the appropriation, transfer, and expenditure of $39,198.46 from the Sanitary Sewer Permanent Improvements Bond Fund; the transfer of $7,225.82 within the Stormwater Bond Fund; the expenditure of $470,476.51 from the Storm Water Bond Fund; to amend the 2017 Capital Improvements Budget; and declare an emergency. ($576,954.73)
Body
WHEREAS, the Department of Public Utilities advertised an RFP for Construction Administration/Construction Inspection services on the city’s Vendor Services website; and
WHEREAS, on November 4, 2016, the Department received 4 proposals from: PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering; and
WHEREAS, the Department of Public Utilities recommends three-year agreements be awarded to each of these firms; and
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to authorize the transfer of $7,225.82 within the Storm Water Bond Fund 6204; and
WHEREAS, it is necessary to authorize the expenditure of up to $470,476.51 within the Storm Water Bond Fund 6204; and
WHEREAS, it is necessary to authorize the appropriation, transfer, and expenditure of $6,173.46 from the Sanitary Sewer Super Build America Bond Fund, Fund 6114 and the appropriation, transfer, and expenditure of $39,198.46 from the Sanitary Sewer Permanent Improvements Bond Fund, Fund 6115; and
WHEREAS, it is necessary to authorize the appropriation and transfer $61,106.30 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109 and the appropriation and expenditure of $61,106.30 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Sanitary Reserve Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the “Treasury Regulations”) promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the “Project”); and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to enter into construction administration and construction inspection (CA/CI) services agreement with Stantec Consulting Services, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction administration and construction inspection (CA/CI) services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the transfer of $7,225.82 within the Storm Water Bond Fund 6204 or so much thereof as may be needed, is hereby authorized per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $470,476.51 is hereby authorized from the Storm Water Bond Fund 6204 per the accounting codes attached to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $61,106.30 is appropriated in Fund 6102, per the account codes in the DAX Financial attachment to this ordinance.
SECTION 5. That the transfer of $61,106.30 or so much thereof as may be needed, is hereby authorized between the Sanitary Sewer Reserve Fund 6102 and Sewer G.O. Bonds Fund, Fund 6109 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the appropriation and expediture of $61,106.30 or so much thereof as may be needed, is hereby authorized in the Sewer G.O. Bonds Fund, Fund 6109 per the accounting codes in the attachment to this ordinance.
SECTION 7. That the appropriation and transfer within of $6,173.46 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer Super BAB Fund 6114 per the accounting codes in the attachment to this ordinance.
SECTION 8. That the appropriation and transfer within of $39,198.46 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer Permanent Improvement Fund 6115 per the accounting codes in the attachment to this ordinance.
SECTION 9. That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
FROM:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6114 | P669999-100000 | Unallocated Balance | $6,174 | $0 | -$6,174 (carryover)
6115 | P671999-100000 | Unallocated Balance | $29,942 | $36,442 | $6,500 (Increase Authority to Match Cash)
6115 | P671999-100000 | Unallocated Balance | $36,442 | $0 | -$36,442 (carryover)
6115 | P650573-100000 | Joyce Ave. Imprv. | $2,739 | $0 | -$2,739 (carryover)
6115 | P650367-100000 | SWWTP Primary & Aeration Tanks | $19 | $0 | -$19 (carryover)
6204 | P610786-100000 | Clintonville Stormwater Syst Imprv Phase 2 | $524,215 | $516,989 | -$7,226 (carryover)
TO:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6114 | P650748-100000 | Stella Court Pump Station | $0 | $6,174 | +$6,174 (carryover)
6115 | P650748-100000 | Stella Court Pump Station | $0 | $9,286 | +$9,286 (carryover)
6115 | P650747-100000 | Fenway Court Pump Station | $0 | $29,914 | +$29,914 (carryover)
6204 | P611010-100000 | Holt Avenue Somersworth Drive Stormwater 611010-100000 | $181,435 | $188,661 | +$7,226 (carryover)
SECTION 10. That the Director is hereby authorized to expend up to $61,106.30 from the Sanitary Sewer G.O. Bond Fund 6109; to expend up to $6,173.46 from the Sanitary Sewer Super Build America Bond Fund 6114; to expend up to $39,198.46 from Sanitary Sewer Permanent Improvements Bond Fund 6115 as detailed in the attachment to this ordinance.
SECTION 11. That the said firm, Stantec Consulting Services, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and Division of Power.
SECTION 12. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 13. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 14. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 15. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sanitary Sewer Reserve Fund the amount transferred above (Section 3), and said funds are hereby deemed appropriated for such purposes.
SECTION 16. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $61,106.30 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 17. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.