Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification to start detailed engineering design services with ms consultants, inc. for the Fourth Water Plant Transmission Main project, CIP #690502-100001, in an amount up to $18,739,250.02.
This contract is for engineering consulting services for the design of water transmission mains that will be constructed in conjunction with the construction of the City’s future Fourth Water Plant on Home Road. The transmission mains will extend from the Home Road water plant located at 5992 Home Road, Delaware, OH 43015, to strategic connection points in the City’s existing water distribution system, specifically the Cleveland/Henderson pressure district. One transmission main is to be constructed by 12/31/2028, with the completion of the second main by 12/31/2030.
The majority of the transmission main will be located outside the City of Columbus. The portion within the City of Columbus will be located within the Hayden Run Planning Area (30) and the Far Northwest Planning Area (31).
The initial contract work, Phase 1, was for preliminary design services for the project. Modification #1 was to add preliminary engineering services for the new Scioto River/Griggs Reservoir crossing(s) into the Cleveland/Henderson pressure districts and associated transmission main alignment(s) to connect the Home Road Water Plant transmission mains. Modification #2 funded the performance of limited detailed design services that included Survey, Base Mapping, and Geotechnical work to keep the project on schedule. This modification is needed for the consultant to finish detailed design.
There is one additional contract modification planned. The final planned contract modification will be for Phase 3, engineering services during construction.
1.1. Updated Timeline
The duration of Phase 1 - Preliminary Design Services was projected to last for 18 months. It began in early 2023 and will be concluding soon. Detailed Design Services (Modifications 2 & 3) is expected to have a duration of approximately 36 months. Phase 3 - Engineering Services during Construction (Modification No. 4) is expected to have a duration of approximately 36 months.
1.2. Estimated Contract Cost
Amount of additional funds to be expended: $18,739,250.02
Cost summary:
Original Contract - Phase 1 Preliminary Design (PO363148; 3235-2022) $5,399,068.91
Modification No. 1 - Preliminary Design - River Crossings (ORD 2421-2023; PO409207) $1,487,278.77
Modification No. 2 - Detailed Design - Survey, Soil Borings (ORD 0828-2024; PO 442514) $901,234.82
Modification No. 3 - Detailed Design (current) $18,739,250.02
Modification No. 4 - Services during Construction (future) $2,500,000.00 (estimated)
CONTRACT TOTAL $29,026,833.52 (estimated)
1.3. Reason other procurement processes are not used:
This contract was awarded through the City’s RFP process with planned modifications to add funding. This is one of the planned funding modifications so another procurement process is not required.
1.4. How cost of modification was determined:
ms consutlants, inc. provided a cost proposal as requested by the City based on the current contract rates for job titles, allowable expenses, and overhead. The fee proposal was reviewed by the Division of Water and deemed to be acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project has been scoped with a significant public outreach program. This outreach program will include public meetings, advisory group briefings for stakeholders, development of a project website, fact sheets, pop-up engagement at neighborhood gatherings, e-newsletters, social media posts, and news releases.
3. CONTRACT COMPLIANCE INFORMATION
ms consultants, inc.’s contract compliance number is CC006998 and expires 12/1/25.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place with an ODI determined MBE/WBE program goal of 25.0%. ms consultants, inc. is classified as a majority company. ms consultants, inc. anticipates performing the work on this contract modification with the use of subconsultants. The MBE/WBE percentage for this contract modification is expected to be 19.6%.
As part of their proposal, ms consultants, inc. has proposed the following subconsultants/subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Resource International Columbus, OH WBE
Aldea Services Inc. Columbus, OH MAJ
7NT Engineering Columbus, OH MBE
Gresham Smith Columbus, OH MAJ
MurphyEpson Columbus, OH WBE
STONE Environmental Westerville, OH WBE
Moody Engineering Columbus, OH MBE
Eagon & Associates Columbus, OH MAJ
Regency Construction Services Columbus, OH WBE
DHDC Inc. Columbus, OH MBE
KKTA Tator Pittsburgh, PA MAJ
ASC Group, Inc. Columbus, OH WBE
D&D Policy Works Columbus, OH MAJ
CCI Engineering Services Columbus, OH WBE
The certification of ms consultants, inc. and the above companies was in good standing at the time of the contract modification.
5. FISCAL IMPACT
This design modification is expected to be financed with a loan from the Water Supply Revolving Loan Account (WSRLA) through the Ohio Environmental Protection Agency and administered by the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 0859-2024, passed by Council on 4/15/24. This loan is expected to be approved in July, 2024.
This project is contingent on the WSRLA loan being approved by the OWDA Board. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved. It is necessary to appropriate funds in the amount of $18,739,250.02 in Fund 6011 (Water Supply Revolving Loan Fund).
Title
To authorize the Director of the Department of Public Utilities to enter into a professional services contract modification with ms consultants, inc. to add funding for the Fourth Water Plant Transmission Main project; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize the appropriation and expenditure of up to $18,739,250.02 from the Water Supply Revolving Loan Account Fund to pay for the contract modification. ($18,739,250.02)
Body
WHEREAS, the Department of Public Utilities is engaged in the Fourth Water Plant Transmission Main project; and
WHEREAS, Contract No. PO363148 was authorized by Ordinance No. 3235-2022, for ms consutltants, inc. to provide design services for the Fourth Water Plant Transmission Main project and to begin preliminary design; and
WHEREAS, Contract No. PO409207, Modification Number 1, was authorized by Ordinance No. 2421-2023 for the Fourth Water Plant Transmission Main contract for preliminary design of river crossings; and
WHEREAS, Contract No. PO442514, Modification Number 2, was authorized by Ordinance No. 0828-2024 for the start of detailed design services for the project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a contract modification with ms consultants, inc.to add funding to complete detailed design of the project; and
WHEREAS, Ordinance 0859-2024, passed by City Council on 4/15/24, authorized this contract modification to be funded by a loan to be obtained through the Water Supply Revolving Loan Account (WSRLA) program; and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, it is necessary to appropriate funds from the WSRLA, Fund 6011; and
WHEREAS, it is necessary to authorize an expenditure of up to $18,739,250.02 from the WSRLA Fund, Fund 6011, to pay for this contract modification; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2024, the sum of $18,739,250.02 is appropriated in the Water Supply Revolving Loan Account Fund, Fund 6011, per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to enter into a contract modification for professional engineering services for the Fourth Water Plant Transmission Main project, CIP #690502-100001, with ms consultants, inc., 2221 Schrock Road, Columbus, OH 43229, in an amount not to exceed $18,739,250.02; in accordance with the terms and conditions of the contract modification on file in the Department of Public Utilities.
SECTION 3. That this ordinance is contingent upon the Ohio Water Development Authority approving a Water Supply Revolving Loan Account loan for this project.
SECTION 4. That the expenditure of $18,739,250.02, or so much thereof as may be needed, is hereby authorized to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.