Explanation
1. BACKGROUND
The Division of Mobility Options is responsible for the operation of parking meters throughout the City. In order to install new meters and to provided uninterrupted service to existing meters materials are currently required. These items include steel posts for parking meters, parking meter post covers, and parking meter locks. This ordinance authorizes the expenditure of $38,606.00 for purchase of commodities for this purpose.
The Purchasing Office has solicited formal competitive bids for the purchase of steel posts which the Division will use for parking meters. This ordinance authorizes the expenditure of $14,500.00 with Benjamin Steel for these steel posts per the terms and conditions of universal term contract FL#004681 and the expenditure of $5,805.00 for parking meter post covers and $18,300.00 for parking meter locks described below.
The Purchasing Office also solicited bids for parking meter post covers and parking meter locks.
Two firms submitted bids for parking meter post covers and Lightle Enterprises of Ohio, LLC was the lowest most responsive bidder for the amount of $5,805.50
Vendor City, State Status Amount
Lightle Enterprises of Ohio, LLC Frankfort, OH E1 $5,805.50
Spectrum Power Products, LLC Bath, PA E1 $11,458.00
Three firms submitted bids for parking meter locks and Midwest Security Products was the lowest, most responsive bidder for the amount of $18,300.50
Vendor City, State Status Amount
Midwest Security Products Sylvania, OH Majority $18,300.50
Edco Tools & Supply Columbus, OH Majority $21,454.50
MacKay Meters, Inc New Glasgow, Canada E1 $24,556.50
This ordinance authorizes the purchases per the existing UTC contracts and successful bid with Benjamin Steel, Lightle Enterprises of Ohio, LLC, and Midwest Security Products to meet the Division's anticipated needs for Parking Meter equipment in the amount of $38,606.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Benjamin Steel, Lightle Enterprises of Ohio, LLC, and Midwest Security Products.
2. CONTRACT COMPLIANCE
Lightle Enterprises of Ohio, LLC's contract compliance number is 208135704 and expires: 3/31/11.
Benjamin Steel Company Inc.'s contract compliance number is 310853024 and expires: 6/29/12.
Midwest Security's contract compliance number is 341497163 and expires: 4/10/11.
3. FISCAL IMPACT:
Funding for these commodities is available in the Build America Bonds Fund due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed parking meter commodities as soon as possible to provide materials for existing and new meters at the earliest possible time.
Title
To authorize the Director of Finance and Management to establish purchase orders with Benjamin Steel, Lightle Enterprises of Ohio, LLC, and Midwest Security Products for the purchase of parking meter commodities per the terms and conditions of an existing universal term contract and per the results of bids; to amend the 2010 CIB; to authorize the transfer of monies within the Build America Bonds Fund for the Division of Mobility Options; to authorize the expenditure of $38,606.00 from the Build America Bonds Fund; and to declare an emergency. ($38,606.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established a universal term contract for the purchase of parking meter commodities; and
WHEREAS, the Division of Mobility Options has a need to procure these items in a timely manner so as not to delay the installation of parking meters; and
WHEREAS, it is necessary to transfer monies between projects to fund the purchase of said parking meter commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Mobility Options, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of steel posts for parking meter per the terms and conditions of an existing universal term contract and the purchase of parking meter post covers and parking meter locks per successful bids for the Division of Mobility Options as described below.
Fund / Project
746 / 540001-100000
1. UTC
FL004681
Benjamin Steel Company Inc.
777 Benjamin Drive
Springfield, OH 45502
Steel posts - $14,500.00
2. Bid Item - Parking Meter Post Covers
SO035112
Lightle Enterprises of Ohio, LLC
163 North Second Street
Frankfort, OH 45628
$5,805.50
3. Bid Item - Parking Meter Post Locks
SO035120
Midwest Security Products
3840 Herr Road
Sylvania, OH 43560
$18,300.50
Section 2. That the expenditure of $38,606.00 be and hereby is authorized from the Build America Bonds Fund, Fund 746, Dept.-Div. 59-10, Division of Mobility Options as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
746 / 540001-100000 / Parking Meters - Commodities / 06-6651 / 746541 / $38,606.00
Section 3. That the 2010 CIB authorized within ordinance 0564-2010 be amended to provide sufficient authority for these commodity acquisition as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
746 / 530282 - 100046 / Resurfacing - Urban Paving East Broad Street / $557,656.00 (Carryover) / ($38,606.00) (Carryover) / $519,050.00 (Carryover)
746 / 540001-100000 / Parking Meters / $0.00 (Carryover) / $38,606.00 (Carryover) / $38,606.00 (Carryover)
Section 4. To move cash and appropriation between projects within Fund 746, the Build America Bonds Fund as follows:
FROM:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
746 / 530282 - 100046 / Resurfacing - Urban Paving East Broad Street / 06-6600 / 528246 / $38,606.00
TO:
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
746 / 540001-100000 / Parking Meters / 06-6600 / 746541 / $38,606.00
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.