Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase Plumbing Supplies on an as needed basis by various Divisions of the City of Columbus to maintain their facilities. The term of the proposed option contract will be through March 31, 2013 with the option to extend this contract for One (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on January 13, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003793). Eighty Nine (89) Bids were solicited (MBE:8, FBE:1). Four (4) Bids (MBE:0, FBE:0) were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Westwater Supply Corp CC#314427980 (expires 10-21-2012)
American Backflow Products Co. CC#591724508 (expires 1-11-2013)
Interline Brands, Inc. dba Sexauer CC#222232386 (expires 1-26-2013)
Total Estimated Annual Expenditure: $250,000.00
Thirty two (32) categories of plumbing products were solicited,
Westwater Supply Corp is recommended to be awarded twenty three (23) categories,
Interline Brands Inc. dba Sexauer is recommended to be awarded one (1) category
American Backflow Products is recommended to be awarded one (1) category.
Seven (7) categories received no bids.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of these Plumbing Supplies would be slowed, greatly increasing the potential for expensive water damage or prolonged water outages in City buildings due to delayed maintenance and repairs
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase Plumbing Supplies on an as needed basis with Westwater Supply Corp., American Backflow Products Co, and Interline Brands, Inc dba Sexauer; to authorize the expenditure of three dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($3.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 15, 2010 and opened received bids on January 13, 2011 and selected the lowest responsive, and responsible and best bidders; and
WHEREAS, this ordinance addresses the Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices ,2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of Plumbing Supplies; and
WHEREAS, these Plumbing Supplies are necessary to allow the various City Agencies to maintain the operations of the City Facilities, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Various Divisions, in that it is immediately necessary to enter into contracts for an option to purchase Plumbing Supplies, thereby reducing the potential for expensive water damage or prolonged water outages in City buildings from delays in maintenance and repair ; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for an option to purchase Plumbing Supplies in accordance with Solicitation No. SA003793 for the term ending March 31, 2013 with the option to extend for One (1) additional year subject to mutual agreement of both parties as follows:
Westwater Supply Corp: Awarded Categories 1,2,3,4,5,6,7,7A,8,9,10B,10D,10E,11,12,13,14A,15,16,17,20,21,and 22: Amount $1.00
American Backflow Products Co. Category 23: Amount $1.00
Interline Brands, Inc. dba Sexauer Category 10C: Amount $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.