Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company for the Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street project and to provide payment for construction, construction administration and inspection services.
This contract includes improvements to Hiawatha Park Drive between Silver Drive/Velma Avenue and East Hudson Street. Improvements consist of the addition of a 10-foot-wide shared use path (SUP) along the east side, stormwater control facilities at various tree lawn locations, street tree plantings, sidewalk along the west side, replacement of curb and median islands as necessary, water service line relocations, new curb ramps, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is June 26, 2025. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on May 6, 2025, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert
Double Z Construction Company $2,335,123.95 Columbus, OH Majority
Strawser Paving Company $2,713,775.79 Columbus, OH Majority
Ironsite, Inc. $3,107,363.27 Galena, OH Majority
Complete General Construction Company $3,120,158.81 Columbus, OH Majority
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $2,335,123.95. The amount of construction administration and inspection services will be $256,863.63. The total legislated amount is $2,591,987.58.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
The certification of Double Z Construction Company and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Double Z Construction Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
4K Landscape LLC Dublin, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
Lake Erie Construction Co. Norwalk, Ohio MAJ
Hurt’s Trucking & Demolition, LLC. Columbus, Ohio MBE
CAP-STONE & Associates, Inc. Columbus, Ohio WBE
Clear Cut Tree Company Westerville, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC-005966, and Double Z Construction Company will have their City of Columbus vendor account certification updated prior to the execution of this contract.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $2,591,987.58 are available within Fund 7704, the Streets and Highway Bond Fund. An amendment to the 2024 Capital Improvement Budget and a transfer of funds between projects is required to align spending in the proper project. Funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements within the 2025 construction season at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2024 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street project; to authorize the expenditure of up to $2,591,987.58 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($2,591,987.58)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street project; and
WHEREAS, the work for this project consists of improvements to Hiawatha Park Drive between Silver Drive/Velma Avenue and East Hudson Street. Improvements consist of the addition of a 10-foot-wide shared use path (SUP) along the east side, stormwater control facilities at various tree lawn locations, street tree plantings, sidewalk along the west side, replacement of curb and median islands as necessary, water service line relocations, new curb ramps; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street project for construction expenses along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize an expenditure of up to $2,591,987.58 from the Streets and Highways Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Double Z Construction Company to complete needed improvements within the 2025 construction season at the earliest possible time to ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282-100170 / Resurfacing - Hiawatha Park Dr (Silver Dr to Hudson St) (Voted Carryover) / $225,000.00 / ($225,000.00) / $0.00
7704 / P590105-100468 / Pedestrian Safety - SRTS - Summit Street Bump-Outs (Voted Carryover) / $150,000.00 / ($100,000.00) / $50,000.00
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $1,035,214.00 / ($75,000.00) / $960,214.00
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted Carryover) / $5,549,688.00 / ($1,991,988.00) / $3,557,700.00
7704 / P590105-100464 / Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street (Voted Carryover) / $200,000.00 / $2,391,988.00 / $2,591,988.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio 43204, for the Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street project in the amount of up to $2,335,123.95 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $256,863.63.
SECTION 3. That the transfer of $225,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100170 (Resurfacing - Hiawatha Park Dr (Silver Dr to Hudson St)), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590105-100464 (Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $75,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530282-100051 (Resurfacing - Resurfacing Projects), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590105-100464 (Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 5. That the transfer of $1,991,987.58, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P590105-100464 (Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $2,591,987.58, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590105-100464 (Pedestrian Safety - Hiawatha Park Drive - Silver Drive to Hudson Street), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.