Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology to modify a contract with Hewlett-Packard. Hewlett-Packard (HP) Systems provides software licenses for the city's server operating systems along with the necessary upgrades, system patches and maintenance support which includes an on-site four-hour response time for system outages.
Several city agencies' business applications reside on the HP server systems such as the Performance Series accounting and purchasing system, income tax, regulations, and the geographic information system (GIS). The HP service contract also includes the maintenance and support of some embedded systems such as the Communications Division's 911 call center, Telecommunications Division's network management system (NMS) and Electricity Division's billing system.
In order to achieve substantial price discounts for the city, a three-year contract term was initiated on April 1, 2003 and terminates on March 31, 2006. This contract is renewable annually but preserves the right to terminate when it is in the best interest of the City. This legislation authorizes the Director of the Department of Technology to fund the second year of the current three-year term.
FISCAL IMPACT: Expenditures for the HP system support services in years 2002 and 2003 were $232,989.00 and $306,357.41, respectively. The expenditure in 2004 will be $334,980.49 and is budgeted and available within the Department of Technology information services fund.
EMERGENCY: There is an immediate need to modify and extend a contract with Hewlett-Packard, to maintain and provide uninterrupted support services for multiple information-processing systems.
CONTRACT COMPLIANCE NUMBER: 94-1081436 Expiration: 4/5/05
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Hewlett-Packard for software license renewal and system support services for hardware and software for the Department of Technology, to authorize the expenditure of $334,980.49 from the Technology Department information services fund, and to declare an emergency ($334,980.49)
Body
WHEREAS, the Director of the Department of Technology needs to modify a contract with Hewlett-Packard for the city's server systems to provide funding for the second year of a three-year term, and
WHEREAS, Hewlett-Packard (HP) Systems provide system-wide upgrades, patches and maintenance support for the city's server system that includes an on-site four-hour response time for system outages, and
WHEREAS, the software licenses for the server operating systems provided under this agreement are vital to the successful maintenance of critical business systems the Department of Technology as well as several other city agencies, and
WHEREAS, systems under the authority of this ordinance shall be covered under the current three-year support agreement renewable annually until March 31, 2006 unless otherwise terminated, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to modify a contract with Hewlett-Packard for renewal of server system software licenses and support services, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract with Hewlett-Packard Systems for the renewal of software licenses and support services for the city's server systems.
SECTION 2: That the expenditure of $334,980.49 or so much thereof as may be necessary is hereby authorized to be expended from:
Sewers & Drains
Div.: 47-02| Fund: 514| Subfund: 650| OCA: 514650| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $1,660.00
Water
Div.: 47-02| Fund: 514| Subfund: 600| OCA: 514600| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $57,431.00
Transportation
Div.: 47-02| Fund: 514| Subfund: 599| OCA: 514599| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $5,600.00
Div.: 47-02| Fund: 514| Subfund: 265| OCA: 514265| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $750.00
Building Services
Div.: 47-02| Fund: 514| Subfund: 240| OCA: 514240| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $27,556.00
Technology
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 280768| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $52,000.00
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 280768| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $63,000.00
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 280768| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $101,073.49
Electricity
Div.: 47-02| Fund: 514| Subfund: 550| OCA: 514550| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $25,910.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.