Explanation
BACKGROUND: This legislation is for the option to establish three (3) Universal Term Contracts (UTC's) for Pool Chemicals. The Recreation and Parks Department is the sole user. The various chemicals such as Chlorine, Hypochloric (Muratic) Acid, and nine other chemicals and products will be used in swimming pools, fountains and spraygrounds throughout the City of Columbus. The term of the proposed option contracts would be approximately three years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 1, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ003514). Ninety-three (93) bids were solicited. Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Bonded Chemicals, Inc., MAJ, CC# CC009693 expires 12/1/2018, Lines 10, 30, 80 and 90, $1.00
Ohio Pool Equipment and Supply, CC# CC39221-14112 expires 9/21/2017, Lines 20, 40, 60, 70 and 110, $1.00
Miami Products and Chemicals Co., CC# CC017028, expires 11/23/2018, Lines 50 and 100, $1.00
Total Estimated Annual Expenditure: $52,000, Recreation and Parks Department, the sole user
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance 2863-2016.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Pool Chemicals with Bonded Chemicals, Inc., Ohio Pool Equipment and Supply, and Miami Products and Chemicals Co.; and to authorize the expenditure of $3.00 to establish the contracts from the General Fund. ($3.00).
Body
WHEREAS, the Pool Chemical UTC will provide for the purchase of chemicals and products necessary for the maintenance of recreational pools, fountains and spraygrounds throughout the City of Columbus; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 1, 2016 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize the Finance and Management Director to enter into contract with Bonded Chemicals, Inc., Ohio Pool Equipment and Supply, and Miami Products and Chemicals Co. for the option to purchase pool chemicals; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Pool Chemicals in accordance with Request for Quotation RFQ003514 for a term of approximately three years, expiring March 31, 2020, with the option to renew for one (1) additional year, as follows:
Bonded Chemicals, Inc., Lines 10, 30, 80 and 90, $1.00
Ohio Pool Equipment and Supply, Lines 20, 40, 60, 70 and 110, $1.00
Miami Products and Chemicals Co., Lines 50 and 100, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.