Explanation
BACKGROUND: Ordinance 0591-2004 passed 5/17/04 for the Division of Water to enter into a contract with Blue Heron Consulting for management analysis of our Water and Sewer Information Management System (WASIMS). This contract is currently in process. A stipulation of the contract was that we pay for travel costs for the company to come to our site. The vendor estimated $7,000.00 for two weeks of work, however, we would like to set up additional funds since it may take the company longer to perform the required duties. The Contract Compliance Number for Blue Heron Consulting is 16-1573553. They do not have certified MBE/FBE status.
1. The Division needs an additional $8,000.00. The original contract was established for $75,000.00. The total amount of the original contract and the modification is $83,000.00.
2. The need for additional funds was foreseen at the time of the initial contract, but we were unsure as to how much longer the company might need. The company may only need an additional week, but we are establishing additional funds in case any unanticipated instances arise.
3. It is in the City's best interest to not formally bid this service as we have already contracted with the vendor to provide the services needed and bringing in a new vendor would not be feasible.
4. The cost of this service is based on the time needed to actually finish the required duties of the original contract.
It is requested that this Ordinance be handled in an emergency manner, as the company will be performing the duties from the original contract once it has been certified by the Auditor's Office. Emergency legislation will allow us to pay the vendor on time for the additional travel costs needed.
FISCAL IMPACT: The Division of Water has allocated $100,000.00 for these services in the 2004 Budget. Seventy-five thousand has already been encumbered under the original contract, so we have adequate funds to cover this modification.
$50,000.00 was expended for these services in 2003.
There were no expenditures for these services in 2002.
Title
To authorize the Director of Public Utilities to increase the contract with Blue Heron Consulting, for additional travel costs in order to complete the management analysis of our Water and Sewer Information Management System (WASIMS), for the Division of Water, to authorize the expenditure of $8,000.00 from Water Systems Operating Fund, and to declare an emergency. ($8,000.00)
Body
WHEREAS, Ordinance 0591-2004 passed 5/17/04 for the Division of Water to enter into a contract with Blue Heron Consulting for management analysis of our Water and Sewer Information Management System (WASIMS), and
WHEREAS, the Division would like to increase this contract as a stipulation of the contract was that we pay for travel costs for the company to come to our site, and
WHEREAS, the vendor estimated $7,000.00 for two weeks work, however, it may take the company longer to perform the required duties, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to increase the contract for additional travel costs in order to complete the management analysis of our Water and Sewer Information Management System (WASIMS), from Blue Heron Consulting, as an emergency measure in order to pay the vendor on time, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to increase the contract with Blue Heron Consulting, for additional travel costs in order to complete the management analysis of our Water and Sewer Information Management System (WASIMS), for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $8,000.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602995, Object Level One 03, Object Level Three 3372, to pay the cost thereof.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.