Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Strand Associates in the amount of up to $233,880.99 for the Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the design of new sidewalk on the south side of Worthington Woods Boulevard to fill gaps between Sancus Boulevard and Worthington Galena Road. New sidewalk will also be installed on the south/east side of Worthington Woods Boulevard from Worthington Galena Road to Deer Creek Drive. Sidewalk will be installed on the north side of Park Road from Worthington Woods Boulevard to Deer Creek Drive. Curb and gutter will also be installed as needed, and storm sewer facilities will be installed in conjunction with the curb addition. Sidewalks are intended to be installed within the existing right-of-way.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks contract. The project was formally advertised on the Vendor Services web site from July 2, 2018, to July 30, 2018. The City received four responses, three Majority and one FBE. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 17, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Strand Associates Columbus, OH MAJ
IBI Group Columbus, OH MAJ
FTCH Columbus, OH MAJ
Resource International Columbus, OH FBE
Strand Associates received the highest score by the evaluation committee and will be awarded the Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strand Associates.
2. CONTRACT COMPLIANCE
Strand Associates’ contract compliance number is CC007735 and expires 10/13/2019.
3. FISCAL IMPACT
This project was budgeted in the 2018 Department of Public Service Capital Improvement Budget Funding for this contract is available as voted carryover funds within Fund 7704, the Streets and Highways Bond Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to enter into a professional services contract with Strand Associates for the Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks project; to authorize the expenditure of up to $233,880.99 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($233,880.99)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the design of a new sidewalk on Worthington Woods Boulevard to fill gaps between Sancus Boulevard and Worthington Galena Road; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks project; and
WHEREAS, Strand Associates submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Strand Associates for the provision of professional engineering consulting services described above in the amount of up to $233,880.99; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Strand Associates in order to provide funding for the Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks so the project may progress as scheduled, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Strand Associates at 425 W. Nationwide Blvd, Suite 100, Columbus, Ohio, 43215, for the Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks project in an amount up to $233,880.99.
SECTION 2. That the expenditure of $233,880.99, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P590105-100127 (Pedestrian Safety Improvements - Worthington Woods Boulevard Sidewalks), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.