Explanation
BACKGROUND: For the option to purchase Composting Bulking Materials for the Sewerage and Drainage Division, the largest user. The term of the proposed option contracts will be two years with an option to renew for two additional years if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000453). Forty-three (MAJ:39, MBE:4) bids solicited; three (MAJ:3) bids received.
The Purchasing Office is recommending award of contracts to the low bidders:
C & L Erectors & Riggers, Inc., MAJ, CC#31-0738684, $9,500.00/yr. (up to 500 tons only*)
Garick Corporation, MAJ, CC#34-1395644, $430,000.00/yr. (for item 1, from 501 tons to 10,000 tons*)
Garick Corporation is not debarred according to the Excluded Party Listing System of the Federal Government.
Total Estimated Annual Expenditure: $439,500.00
Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
*On Item #1, C&L Erectors & Riggers, Inc., bid to supply up to 500 tons at $18.50 per ton, Garick Corporation bid with no quantity limit at $34.90 per ton. To enable the supply all of the 10,000 tons estimated need, this item was awarded to two companies.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase Composting Bulking Materials, with C & L Erectors & Riggers, Inc., and Garick Corporation, to authorize the expenditure of two dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 25, 2003 and selected the lowest bids; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into two contracts for an option to purchase Composting Bulking Materials, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into two contracts for an option to purchase Composting Bulking Materials in accordance with Solicitation No. SA000453 as follows:
C & L Erectors & Riggers, Inc., Item(s): Item 1 only, Amount: $1.00
Garick Corporation, Items: 1 and 3, Amount: $1.00
No bids received; no award recommendation for Item 2.
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-516, Object Level 3: 2270, OCA: 451120, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.