Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Netraid for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment. The Department of Technology (DoT) received three responses for RFQ016700. The responses from all were evaluated based on hardware monitoring, advanced support, parts replacement, and pricing. The contract was most recently procured by the authority of Ordinance No. 2883-2020, passed on 12/11/2020 through purchase order PO255011. The contract included language that allowed for four (4) additional one (1) year terms, subject to mutual agreement and approval of proper City authorities. This ordinance authorizes the first year of the four (4) allowable renewals/extensions. The term of the contract shall be 6/1/2021 to 12/31/2021 with purchase order confirmed by the Columbus City Auditor’s Office, in the amount of $90,750.00.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division Operating Fund, and ($90,750.00)
EMERGENCY:
Emergency designation is being requested to expedite authorization in order to initiate services from this supplier and to avoid lapsed services and coverages.
CONTRACT COMPLIANCE:
Vendor Name: Netraid CC#/F.I.D. #: 73-1702250 (DAX Vendor Acct. #: 009999
Expiration Date: 12/02022
Title
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Netraid for extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems; and to authorize the expenditure of $90,750.00 from the Department of Technology, Information Services Operating Fund, and to declare an emergency ($90,750.00).
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into contract with NETRAID for the purchase of extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems, for the first year term period of 6/1/2021 to 12/31/2021 by a confirmed purchase order, at a cost of $90,750.00; subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for three (3) additional one (1) year terms; and
WHEREAS, the DoT solicited bids publishing RFQ016700, receiving 3 responsive bids; and
WHEREAS, the DoT determined Netraid offered the lowest, most responsive, responsive and best bid; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with Netraid for the purchase of extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems in order to avoid interruption in daily operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Netraid for the purchase of extended warranty, maintenance, support and monitoring services for Hewlett Packard servers and EMC data storage equipment and data center systems. The first year term period for the contract shall be from 6/1/2021 to 12/31/2021 at a total cost of ($90,750.00). Subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for three (3) additional one (1) year terms.
SECTION 2: That the expenditure of ($90,750.00), or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 1432-2021 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63050 | Fund: 5100 | Sub-fund: 510001
| Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Project Code: N/A | Optional Field: N/A | Planning Area: N/A | Amount: $90.750 .00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.