Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 40’ Aerial Bucket Truck for the Division of Water. The 40' Aerial Bucket Truck will be used by the Division of Water to maintain all buildings, and DPU property for electrical work, and maintenance reasons. This purchase was approved by Fleet Management and will replace Brass Tag #21892.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ026976). Forty (40) bidders (3 EBE, 35 MAJ, 2 MBE) were solicited and one (1) bid (MAJ) was received and opened on April 11, 2024.
After a review of the bids, the Division of Water recommends an award be made to Utility Truck Equipment, Inc. (MAJ) in the amount of $257,530.00 as the lowest responsive responsible and best bidder.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency due to the rising costs, short ordering window and long lead times for equipment delivery.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Truck Equipment, Inc. Vendor# 004562, expires 5/11/25.
FISCAL IMPACT: $257,530.00 is required for this purchase.
$0.00 was spent in 2022
$0.00 was spent in 2023
Title
To authorize the Finance and Management Director to establish a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 40’ Aerial Bucket Truck for the Division of Water; and to authorize the expenditure of $257,530.00 from the Water Operating Fund, and to declare an emergency. ($257,530.00)
Body
WHEREAS, the Purchasing Office opened formal bids on April 11, 2024 for the purchase of one (1) 40’ Aerial Bucket Truck; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive responsible and best bidder, Utility Truck Equipment, Inc.; and
WHEREAS, the 40' Aerial Bucket Truck will be used by the Division of Water to maintain all buildings, and DPU property for electrical work, and maintenance reasons; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance for the purchase of a Bucket Truck with Utility Truck Equipment, Inc. due to rising costs, short ordering window and long lead times for equipment delivery, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items with Utility Truck Equipment, Inc. for the purchase of one (1) 40’ Aerial Bucket Truck for the Division of Water in accordance with RFQ026976 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $257,530.00 or as much thereof as may be needed is hereby authorized in Fund 6000 (Water Operating Fund) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.