Explanation
Background:
This ordinance will allow a modification to Contract No. EL004520 for additional services related to the 2004 Tennis Court Improvement Project, to authorize the transfer and appropriation of funds from the Special Income Tax Fund No. 430 to the Parks and Recreation 1995 and 1999 Voted Bond Fund No. 702.
Sheedy Paving is currently under contract for tennis court improvements at various parks. Work includes resurfacing both tennis courts at Carriage Place, installation of overlayment fabric surface, surface with 2" compacted #404 asphalt, and adjusting net posts.
Additional costs are needed due to drainage and ground water problems determined after construction commencement.
This modification will bring the total cost of contract to $556,975.00
Emergency action is requested to allow tennis courts to be completed for fall tennis lessons.
Fiscal Impact:
The transfer of $20,700.00 from the Special Income Tax Fund to the Voted 1995 and 1999 Park and Recreation Bond Fund is a temporary measure until the City sells notes or bonds to fund these improvements.
$20,700,00 is required and budgeted in the Parks and Recreation Voted 1995 and 1999 Bond Fund to meet the financial obligation of this contract modification.
Title
To authorize the transfer and appropriation of $20,700.00 from the Special Income Tax Fund to the Voted 1995 and 1999 Parks and Recreation Bond Fund, to authorize the Director of Recreation and Parks to modify the contract with Sheedy Paving for additional services related to the 2004 Tennis Court Improvement Project, to authorize the expenditure of $20,700.00 from the Voted 1995 and 1999 Parks and Recreation Bond Fund, and to declare an emergency. ($20,700.00)
Body
WHEREAS, it is necessary to modify the contract with Sheedy Paving for additional services related to the 2004 Tennis Court Improvements Project at various facilities; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, and this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $20,700.00; and
WHEREAS, an emergency exists in the daily operation of the Recreation and Parks Department in that it is immediately necessary to proceed with this project in order to have tennis courts available for fall tennis lessons; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. EL004660 with Sheedy Paving for additional services related to the 204 Tennis Court Improvement Project at various facilities, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $20,700.00 is appropriated to the City Auditor, Department 22-01, Object Level 3 5502, OCA Code 902023.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Voted 1995 and 1999 Parks and Recreation Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $20,700.00 is hereby appropriated to the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702, Project 510017, Object Level 3 6601, and OCA Code 644526.
SECTION 5. That the expenditure of $20,700.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702, Dept. 51-01, Project 510017, Object Level 3 6601, and OCA Code 644526.
SECTION 6.. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTIION 7.. That upon obtaining other funds for this project the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 , above; and said funds are hereby deemed appropriated for such purpose.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or modification associated with the expenditures of the funds transferred in Section 2 , above.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purpose of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986 , as amended.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.