Explanation
This ordinance will authorize the Director of the Department of Technology to modify and extend a contract with Oracle USA, Inc. for annual software maintenance support and upgrades associated with software that supports business management applications utilized citywide; such as 311, WASIMS, Performance Series, Income Tax, GIS and various other applications. The software is server based and has given the City the capability to web enable applications for citizens' use and ensure compliance with licensing agreements.
The passage of this ordinance will allow the Department of Technology to continue receiving software upgrades and support, improving the application and database performance. This contract covers a twelve month period from May 31, 2009 through May 30, 2010.
This ordinance requests approval to continue services provided by Oracle USA, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle can supply network license, maintenance and support. Also, the original contract was established April 10, 1998 pursuant to sole source provisions of Section 329 of the Columbus City Code.
EMERGENCY: There is an immediate need to modify and extend a contract with Oracle USA, Inc. to maintain on-going support and to allow for uninterrupted daily operations.
FISCAL IMPACT: During fiscal years 2007 and 2008, $418,831.90 and $436,289.25 were expended respectively with Oracle USA, Inc. for annual software maintenance and support. Funding is available in the amount of $376,821.85 for the 2009 contract period, from May 31, 2009 through May 30, 2010, within the Department of Technology, Information Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: Oracle USA, Inc. CC #: 84-1332677 Expiration Date: 04/24/2011
Title
To authorize the Director of the Department of Technology to modify and extend a contract for annual maintenance, support and upgrades provided by Oracle USA, Inc. in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $376,821.85 from the Department of Technology, Information Services Fund; and to declare an emergency. ($376,821.85)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend a contract with Oracle USA, Inc. for annual maintenance, software support and upgrades for the city's Oracle software license, and
WHEREAS, these software licenses give the city the capability to web enable these applications for citizens use and provides for users access to programs linked to Oracle applications, and
WHEREAS, this contract for annual software maintenance and upgrades that supports business management applications used citywide is for a twelve month period from May 31, 2009 through May 30, 2010, and
WHEREAS, in accordance with sole source procurement provisions of Section 329 of the Columbus City Codes, only Oracle USA, Inc. can supply an Oracle network site license; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify and extend an annual contract with Oracle USA, Inc. to provide maintenance, software support and upgrades for daily operations, thereby protecting the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract with Oracle USA, Inc. for annual maintenance, software support and upgrade services, in the amount of $376,821.85 for a twelve month period from May 31, 2009 through May 30, 2010.
SECTION 2: That the expenditure of $376,821.85 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02| Fund: 514| Subfund: 001| OCA: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $376,821.85
SECTION 3: That the request to modify and extend a contract with Oracle USA, Inc. is in accordance with Section 329.07(e) (Sole Source Procurement) of the Columbus City Codes.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source associated with this contract modification and expenditure of funds associated with this contract.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.