Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Aggressive Mechanical, Inc. for the renovation of plumbing drains, vent pipes and storm water drainage for the Division of Police Headquarters, 120 Marconi Boulevard.
The original contract for the renovation was authorized by City Council through Ordinance No. 2944-2013, passed by City Council on February 3, 2014. Soon after this project began it was determined that a hot water tank had failed and a second hot water tank is in a significant state of disrepair. A modification of the contract is necessary to replace both of these domestic hot water tanks.
It is practical and cost effective for the coordination and continuity of the project to use Aggressive Mechanical, Inc. for this modification as they are currently working on site and have familiarity with the situation and can mobilize quickly. Selecting another consultant could lead to duplicated work and would likely be considerably more expensive. Therefore it is not in the best interest of the City to select another contractor for these services. Pricing was reviewed and determined to be consistent with aspects of this project.
Emergency action is requested due to potential loss of hot water affecting both tenants and visitors that occupy the building.
Aggressive Mechanical, Inc. Contract Compliance No. 31-1612907, expiration date December 19, 2014.
Fiscal Impact: This ordinance authorizes an expenditure of $99,604.00 to modify the contract with Aggressive Mechanical to replace two hot water tanks at the Division of Police Headquarters. Funding is available in the Safety Voted Bond Fund. There is no impact on the General Fund for this ordinance. This legislation is contingent upon the City's 2014 bond sale.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Aggressive Mechanical, Inc. to replace hot water tanks at at the Division of Police Headquarters, to authorize the expenditure of $99,604.00 from the Safety Voted Bond; and to declare an emergency. ($99,604.00)
Body
WHEREAS, Ordinance No. 2944-2013, passed by City Council on February 3, 2014, authorized the original contract for the renovation of plumbing drains, vent pipes and storm water drainage for the Division of Police Headquarters; and
WHEREAS, it is necessary to modify said contract the replacement of the two domestic hot water tanks; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Aggressive Mechanical, Inc. to replace hot water tanks at the Division of Police Headquarters, due to potential loss of hot water, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Aggressive Mechanical, Inc. for the replacement of two hot water tanks for the Division of Police Headquarters.
SECTION 2. That the expenditure of $99,604.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1 be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $99,604.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.