Explanation
1. BACKGROUND
This Ordinance authorizes the Director of Public Utilities to renew and increase the professional engineering services contract with DLZ Ohio, Inc. for the Lower Olentangy Tunnel project, CIP 650724-100000, in an amount up to $1,884,000.00, to fund year three of the contract for services needed during construction.
The proposed Lower Olentangy Tunnel will work in tandem with the four pillars of the Blueprint Columbus program to enable the City to address several elements of its sewer consent orders that the four pillars alone cannot address and will also improve water quality in the Olentangy River. The project will provide hydraulic relief to both the Franklin Main Interceptor Sewer and the Olentangy Scioto Interceptor Sewer near Second Avenue and near Lane Avenue; it will control the seven upper Olentangy combined sewer overflows per the consent order; mitigate the activation of four designed sewer relief structures per the consent order; and allow closure of a fifth designed sewer overflow structure. This contract renewal will fund the continuation of design services through plan signature, engineering services during construction bidding and approximately six months into construction.
Work completed to-date under this contract:
• The original contract included the review of existing information, preliminary field investigations, preliminary geotechnical investigation, and a preliminary design report.
• Renewal No. 1 included a large portion of the detailed design, final geotechnical investigation, and survey and easement preparation.
• Renewal No. 2 included completion of detailed design, production of specifications, and bidding related services.
• Renewal No. 3 included engineering services during construction for the first year.
• Renewal No. 4 included the continuation of engineering services during construction for the second year.
• Renewal No. 5 will include the continuation of engineering services during construction for the third year.
The project is located within the Downtown, Near North/University and West Olentangy community planning areas. The Community Planning Area used for the ordinance will be “99 - Citywide” because the work associated with this contract serves multiple planning areas.
1.1 Future Renewals: The original contract allowed for a 10-year term through the end of 2025. The expiration date for the contract is now 12/31/2026. Three additional renewals are planned. Each renewal will be to provide construction services for one of the three calendar years remaining on the contract.
1.2 Amount of additional funds to be expended: $1,884,000.00
Original Contract (PO018717 / ORD 1315-2016): $ 5,488,356.00
Renewal #1 (PO117552 / ORD 0756-2018): $ 5,402,729.00
Renewal #2 (PO181612 / ORD 1428-2019): $ 5,482,693.30
Renewal #3 (PO2707956 / ORD 0613-2021): $ 1,979,602.00
Renewal #4 (PO316380 / ORD 0133-2022): $ 1,960,034.50
Renewal #5 (this ordinance): $ 1,884,000.00
Renewal #6 (estimated future): $ 2,500,000.00
Renewal #7 (estimated future): $ 2,000,000.00
Renewal #8 (estimated future): $ 1,000,000.00
Contract Total: $27,697,414.80
1.3. Reason other procurement processes are not used: The current consultant has already provided both design phase and construction phase services for all work assigned to this contract. Bidding this work out to a new consultant would require duplication of some of the work already performed and would interrupt construction services for work currently under construction, putting the City at risk of missing consent order deadlines.
1.4. How the cost of renewal was determined: A scope of services, consistent with the original proposal and contract, was developed and the fee was negotiated between the City and consultant.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The project was identified in the Integrated Plan and 2015 WWMP Update Report which was developed with input from numerous stakeholder groups and submitted to the Ohio EPA. The project will mitigate sewer overflows into the Olentangy River as described in the report.
3. CONTRACT COMPLIANCE INFORMATION
DLZ Ohio’s contract compliance number is CC-004939 and expires 10/24/24.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) are not required for this contract as no Federal or State funds will be expended on the contract.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. DLZ Ohio is classified as an MBE company by the City’s Office of Diversity and Inclusion. Per the Utilization Plan submitted with this ordinance, DLZ Ohio plans to perform 71.1% of the dollar amount of the work of this contract renewal, amounting to $1,339,134.00 of the $1,884,000.00 renewal amount.
5. FISCAL IMPACT
Funds are available and appropriated for this expenditure within the Sanitary Bond Fund, Fund 6109. An amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper projects. A transfer of funds and appropriation within the Sanitary Bond Fund is necessary to align cash and appropriation with the proper projects.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Sanitary Bond Fund; to authorize the Director of Public Utilities to renew and increase a professional engineering services contract with DLZ Ohio for the Lower Olentangy Tunnel project; and to authorize an expenditure of up to $1,884,000.00 from the Sanitary Bond Fund to pay for the renewal. ($1,884,000.00)
Body
WHEREAS, there is an existing professional engineering services contract with DLZ Ohio for the Lower Olentangy Tunnel project; and
WHEREAS, it is necessary to authorize a planned renewal of this contract with DLZ Ohio to fund construction services for the project during 2023; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvement Budget for the purpose of aligning budget authority with the proper project; and
WHEREAS, a transfer and of cash and appropriation between projects is needed within the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper projects; and
WHEREAS, funds must be expended from the Sanitary Bond Fund, Fund 6109, to pay for the contract renewal; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6109 / 650367-100004 / 60-05 SWWTP Chemically Enhanced Primary Treatment (CEPT): Disinfection (Voted Sanitary Carryover) / $208,021.00 / ($208,021.00) / $0.00
6109 / 650790-113180 / Inflow Redirection - Kerr / Russell (Voted Sanitary Carryover) / $300,000.00 / ($300,000.00) / $0.00
6109 / 650790-122181 / Inflow Redirection - Markison (Voted Sanitary Carryover) / $68,659.00 / ($53,759.00) / $14,900.00
6109 / 650878-100000 / Blueprint Professional Construction Management Services (Voted Sanitary Carryover) / $1,098,897.00 / ($1,098,897.00) / $0.00
6109 / 650873 - 100001 / Blueprint Clintonville: Downspout Redirection and Lateral Lining Pilot Project (Voted Sanitary Carryover) / $181,723.00 / ($181,723.00) / $0.00
6109 / 650870 - 110162 / Blueprint Dorris / Weber Area Integrated Solutions (Voted Sanitary Carryover) / $41,600.00 / ($41,600.00) / $0.00
6109 / 650724-100000 / Lower Olentangy Tunnel (Voted Sanitary Carryover) / $0.00 / $1,884,000.00 / $1,884,000.00
SECTION 2. That the transfer of $1,884,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Sanitary Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to renew and increase the professional engineering services contract with DLZ Ohio, 6121 Huntley Road, Columbus, Ohio, 43229; for the Lower Olentangy Tunnel project, in an amount up to $1,884,000.00.
SECTION 4. That an expenditure of $1,884,000.00, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond fund, Fund 6109, to pay for this contract renewal, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.