Explanation
BACKGROUND: This legislation authorizes the Director of the Public Utilities Department to associate all General Budget Reservations resulting from this ordinance with the existing Indefinite Quantity Contract for ADS Flow Monitoring Services with Burgess & Niple, Inc. The contract will be used by the Sewer System Engineering Section for routine installation, replacement, calibration of sensors and maintenance services.
The Department of Public Utilities solicited competitive bids for ADS Flow Monitoring Equipment Services in accordance with the relevant provisions of Chapter 329 (RFQ025116). One-hundred sixty-seven (167) vendors (19 EBE, 1 EBE/VBE, 1 EBE/WBE, 107 MAJ, 22 MBE, 2 MBE/VBE, 5 MBE/WBE, 1 VBE, 9 WBE) were solicited and one (MAJ) bid was received on July 12, 2023.
Burgess & Niple, Inc. was the only bidder and met all of the specifications required. Purchase Agreement, PA006799, was established in accordance with Request for Quotation RFQ025116 and will expire December 31, 2026.
This legislation seeks to add funding for 2024 expenditures to the contract without extending the term of the contract. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
SUPPLIER: Burgess & Niple, Inc., vendor #004425 cc expires 1/10/26, majority status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $76,000.00 is budgeted and needed for 2024 expenses. This ordinance is contingent on the passage of the 2024 Operating Budget, Ordinance 3012-2023.
$40,200.00 was spent in 2023
$44,675.00 was spent in 2022
Title
To authorize the Director of the Department of Public Utilities to associate all General Budget Reservations resulting from this ordinance with the Indefinite Quantity Contract with Burgess & Niple, Inc. for ADS Flow Monitoring Services and to authorize the expenditure of $76,000.00 from the Sewer Operating Fund. ($76,000.00)
Body
WHEREAS, the Department of Public Utilities solicited bids for an Indefinite Quantity Contract for ADS Flow Monitoring Services (RFQ025116) in accordance with Chapter 329 of the Columbus City Code; and
WHEREAS, the only bidder, Burgess & Niple, Inc.met all the specifications and was determined to be a responsive bidder; and
WHEREAS, the services will include routine installation, replacement, calibration of sensors and maintenance services; and
WHEREAS, the Department of Public Utilities wishes to add funding for 2024 expenses without extending the term of the contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize funding for 2024 expenses for an Indefinite Quantity Contract with Burgess & Niple, Inc. for ADS Flow Monitoring Services; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to add funding for 2024 to an Indefinite Quantity Agreement PA006799 with Burgess & Niple, Inc. for ADS Flow Monitoring Services in accordance with the terms and conditions as shown in the agreement on file.
SECTION 2. That the expenditure of $76,000.00 or so much thereof as may be needed, $76,000.00 is hereby authorized in Fund 6100 (Sewer Operating Fund) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.