Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kenmore Construction Co., for the Westgate West Tank Footer Repairs & Valve House Demolition Project, Division of Water Contract Number 2343.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
Work consists of footer repairs to the Westgate West multi-leg tank, the demolition of the old valve house, and other such work as may be necessary to complete the contract, in accordance with the drawings technical specifications, and City of Columbus Construction and Material Specifications as set forth in the Invitation For Bid (IFB).
The Community Planning Area is “53 - Greater Hilltop.”
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The valve house is not functional and the existing tank footers have been damaged due to improper grading below the tank which allowed water to pond at the footers. The grading has been corrected and the footers need to be repaired to allow the tank to remain in service.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on December 29, 2021. Bids were received from:
1. Kenmore Construction Co., Inc. $285,200.00
2. The Righter Co., Inc. $342,700.00
3. Downing Construction Co. $419,629.25
The lowest, responsive, responsible, and best bid was from Kenmore Construction Co. in the amount of $285,200.00. Their Contract Compliance Number is 34-0802152 (expires 6/8/22, Majority, DAX No. 6456).
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kenmore Construction Co.
3.1 PRE-QUALIFICATION STATUS: Kenmore Construction Co., and all proposed subcontractors, have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT: A transfer of funds within the Water Permanent Improvements Fund - Fund No. 6008 will be necessary as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kenmore Construction Co. for the Westgate West Tank Footer Repairs & Valve House Demolition Project; to authorize a transfer, appropriation, and expenditure up to $287,200.00 within the Water Permanent Improvements Fund; to provide for payment of prevailing wage services to the Department of Public Service; for the Division of Water; and to authorize an amendment to the 2021 Capital Improvements Budget. ($287,200.00)
Body
WHEREAS, three bids for the Westgate West Tank Footer Repairs & Valve House Demolition Project were received and publicly opened in the offices of the Director of Public Utilities on December 29, 2021; and
WHEREAS, the lowest, responsive, responsible, and best bid was from Kenmore Construction Co. in the amount of $285,200.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Westgate West Tank Footer Repairs & Valve House Demolition Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary for this Council to authorize a transfer, appropriation, and expenditure of funds within the Water Permanent Improvements Fund - Fund No. 6008, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a construction contract with Kenmore Construction Co., for the Westgate West Tank Footer Repairs & Valve House Demolition Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to execute a construction contract for the Westgate West Tank Footer Repairs & Valve House Demolition Project with Kenmore Construction Co. (FID #34-0802152), 700 Home Ave., Akron, Ohio, 44310, in the amount of $285,200.00; in accordance with the terms and conditions of the contracts on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $287,200.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6008 - Water Permanent Improvements Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvements Budget is hereby in Fund 6008 - Water Permanent Improvements Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the appropriation and expenditure of $287,200.00, or so much thereof as may be needed, is hereby authorized in Fund 6008 - Water Permanent Improvements Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.