City of Columbus - File #: 1612-2004

• File #: 1612-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2004
• In control: Public Service & Transportation Committee
• On agenda: 10/25/2004
• Final action: 10/27/2004
• Title: To authorize the Finance Director to enter into a contract for the purchase of an aerial bucket truck from Byers Chevrolet, LLC, for the Transportation Division; to authorize the expenditure of $76,601.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($76,601.00)

Date	Ver.	Action By	Action	Result
10/27/2004	1	MAYOR	Signed
10/27/2004	1	CITY CLERK	Attest
10/25/2004	1	Columbus City Council	Approved	Pass
10/25/2004	1	COUNCIL PRESIDENT	Signed
10/13/2004	1	Service Drafter	Sent for Approval
10/13/2004	1	Auditor Reviewer	Reviewed and Approved
10/13/2004	1	CITY AUDITOR	Reviewed and Approved
10/13/2004	1	Service Drafter	Sent to Clerk's Office for Council
10/12/2004	1	Finance Reviewer	Reviewed and Approved
10/12/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/8/2004	1	Service Drafter	Sent for Approval
10/6/2004	1	Service Drafter	Sent for Approval
10/1/2004	1	City Clerk's Office	Sent back for Clarification/Correction
9/22/2004	1	ODI DIRECTOR	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent for Approval
9/22/2004	1	CITY ATTORNEY	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent to Clerk's Office for Council
9/21/2004	1	EBOCO Reviewer	Reviewed and Approved
9/20/2004	1	CITY AUDITOR	Reviewed and Approved
9/20/2004	1	Service Drafter	Sent for Approval
9/17/2004	1	Finance Reviewer	Reviewed and Approved
9/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/17/2004	1	Service Drafter	Sent for Approval
9/17/2004	1	Auditor Reviewer	Reviewed and Approved
9/16/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/16/2004	1	Service Drafter	Sent for Approval
9/15/2004	1	Service Drafter	Sent for Approval
9/8/2004	1	Service Drafter	Sent for Approval
9/3/2004	1	Service Reviewer	Reviewed and Approved
9/2/2004	1	Service Drafter	Sent for Approval

Explanation

Background:  The Transportation Division is responsible for maintaining and repairing the City's traffic control system.  To accomplish this mission the Division requires an aerial bucket truck with a weather-proof utility body to access lines and effect repairs.  This truck will replace an older truck that is beyond its useful service life and provide for a more reliable fleet to carryout services provided by the Division.  

Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 15, 2004, for Bid SA-001186GRW as follows:

Vendor /  Cab and Chassis / Aerial Bucket /  Unit Cost with Yellow Paint /  Status

Byers Chevrolet, LLC / Chevrolet C4500 / Duralift DVS-29TS / $76,601 / Majority

Bob McDorman Chevrolet / Chevrolet CC4C044 / Duralift DVS-29TS / $76,868 / Majority

Byers Chevrolet, LLC, Alt #1 / Chevrolet C4500 / Altec / $78,266 / Majority

Byers Chevrolet, LLC, contract compliance #34-1503254, met specifications as the lowest, best, most responsive and most responsible bidder with their first (non-alternate) bid.  Their bid price for one unit is $76,601.00.  

Fiscal Impact:  The Transportation Division budgeted $3.2 million for street equipment in the 2004 Capital Improvements Budget.  Thus far, the Division has spent $362,701 of this amount.  This ordinance authorizes an expenditure of $76,601.00.  The Transportation Division spent approximately $700,000 in 2003 on the purchase of dump trucks with plows.  

Emergency action is requested to ensure that the aerial bucket truck is available for use as soon as possible.

Title

To authorize the Finance Director to enter into a contract for the purchase of an aerial bucket truck from Byers Chevrolet, LLC, for the Transportation Division; to authorize the expenditure of $76,601.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency.  ($76,601.00)

Body

WHEREAS, the Transportation Division is responsible for maintaining and repairing the City's traffic control system; and

WHEREAS, the Transportation Division is in need of an aerial bucket truck; and

WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and

WHEREAS, an emergency exists in the usual daily operations of the Transportation Division in that it is immediately necessary to purchase an aerial bucket truck to ensure its availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance Director is hereby authorized to enter into a contract with Byers Chevrolet, LLC, 555 West Broad Street, Columbus, OH 43215, for the purchase of an aerial bucket truck in accordance with the specifications on file in the Purchasing Office.

SECTION 2.  That the sum of $76,601.00, or so much thereof as may be needed, is hereby authorized to be expended from fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.

SECTION 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.